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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jacob Wouden, Project Manager |
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Jared Scarbrough, Director Design and Construction |
TITLE:
title
Change order: On-Call Infrastructure Maintenance Contract Task Order #24-015 - 3900 S TRAX Grade Crossing Replacement (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute task order No. 24-015, and associated disbursements, on the on-call infrastructure maintenance task ordering contact with Stacy and Witbeck, Inc. in the amount of $392,230.00 to replace the grade crossing at 3900 S on the N/S line as part of the SGR program.
BACKGROUND:
In December 2023, UTA released a Request for Proposal (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on April 17, 2024. This contract is for three years plus 2 option years with a total 5 year not to exceed value of $45,00,000.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
- Passenger ride quality
- Automobile cross-traffic ride quality
- Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of Task Order 24-015 with Stacy Witbeck, Inc. to complete the removal and replacement of the 3900 S Grade Crossing on the N/S line in the amount of $392,230.00. The scope of this request includes all time, labor, and other items needed to remove exiting crossing and replace it with embedded trackwork. By embedding the crossing, we extend the useful life, provide new rail, and create a smoother ride for both passengers and driving public. This Task Order has been determined to be within the scope of the Master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-24-015 |
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Base Contract Effective Dates: |
April 18, 2024 through April 30, 2029 (including option years) Period of Performance for this TO is through Dec. 31, 2024 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$0 |
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Amendment Amount: |
$392,230.00 |
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New/Total Contract Value: |
$392,230.00 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
Not replacing the crossing, which could result in derailment or damage to vehicles.
FISCAL IMPACT:
The Budget for this contract amendment is included in the 2024-2028 Approved Capital Plan Project SGR393
ATTACHMENTS:
1) Task Order