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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jared Scarbrough Director of Capital Design and Construction |
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Jacob Wouden, Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #23-102 - Union Interlocking Material Purchase (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order No. 23-102 and associated disbursements on the task ordering contract with Stacy and Witbeck in the amount of $621,470 to procure Special Track Work for the Union Interlocking Replacement project as part of the SGR program.
BACKGROUND:
In October 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on January 27, 2021. This contract is for three years. A one-year extension was approved by the Board of Trustees in 2023 in preparation for re-procurement in 2024.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
- Passenger ride quality
- Automobile cross-traffic ride quality
- Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of Task Order 23-102 with Stacy and Witbeck, Inc. to complete the procurement of necessary Special trackwork material for the replacement of Union Interlocking in the amount of $621,470 . The scope of this request includes procurements of the required special trackwork, QA visits to the manufacturer prior to shipping, and delivery and offloading to UTA.
The Task Orders have been determined to be within the scope of the master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
20-03349-23-102 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 |
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Extended Contract Dates: |
January 1, 2024 thought December 31, 2024 |
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Existing Contract Value: |
$36,260,071 |
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Amendment Amount: |
$621,470 |
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New/Total Contract Value: |
$36,881,541 |
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Procurement Method: |
Competitively Awarded Task Order Agreement |
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Budget Authority: |
2024 Capital Budget, 2024-2028 Capital Plan |
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ALTERNATIVES:
There are no alternatives. Without the procurement of Special trackwork, we risk delays in delivery which could result in a vehicle derailment and possible loss of service.
FISCAL IMPACT:
The Budget for this contract amendment is included in the 2024 Capital budget which is part of the 2024-2028 Approved Capital Plan
ATTACHMENTS:
1) Task Order