TO: Board of Trustees
THROUGH: Mary DeLoretto, Interim Executive Director
FROM: Todd Mills, Director of Supply Chain
PRESENTER(S): Troy Hamilton, Procurement Manager
TITLE:
title
Pre-Procurements:
- Refinish Floors at Meadowbrook Building 3
- Cyber Security Incident Event Management
- Locomotive Truck Frame Overhaul
- On-Route Charging Services
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $200,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
The following projects, services, or products have an approved requisition by the Executive Director and are ready for bid solicitation:
• Refinish Floors at Meadowbrook Maintenance Bldg. 3. This Procurement is to refinish the floors in the Meadowbrook Building 3 maintenance and shop areas. The current finish on the floors is worn off in several areas leaving the concrete exposed and subject to cracking and wear. The scope for this project will include stripping the old finish, crack repairs, and cleaning the substrate of any dirt, oil, or grease. The contractor will then apply Tnemec brand, or an approved equivalent epoxy, to shop floors, bays, and pits. This project will be done in multiple stages with only 2-3 bus bays closed at any one time to allow continuation of maintenance functions. This procurement will be conducted as an IFB where award of contract will be determined by lowest price. (Req. 9579, Kevin Anderson)
• Cyber Security Incident Event Management. UTA is seeking a vendor partner to sign a Managed Security Services 5-Year contract to provide Co-managed Security Incident Event Management (SIEM) services through a Security Operations Center as a Service (SOCaaS) program. This program will include an Incident Response (IR) retainer to provide expert cyber-security staff augmentation services in the event of a cyber-security incident. The objective would be to co-manage the incident by augmenting and supporting the UTA Information Security (IS) team. Through the IR retainer the vendor would provide services to assess, alert, investigate, contain, and report in the event of an incident, breach, or other cyber threat. Services will also include an annual assessment and a table-top IR exercise. If no IR services are needed for the year, a bank of hours would be credited to UTA for vendor professional services the following year. Funding for this service is included in the adopted 2021 Operating Budget. This procurement will be conducted as an RFP where technical criteria will be evaluated and scored in addition to price. (Req. 9540, Dan Harmuth).
• Locomotive Truck Frame Overhaul. UTA is looking to retain a contractor to provide all labor and materials necessary to rebuild the axle truck frames on our Motive Power locomotives for the Frontrunner commuter rail system. To maintain UTA’s level of service and state of good repair the agency needs to overhaul the truck frames. The maintenance team has overhauled two locomotives in order to establish the scope for this procurement, however the maintenance team doesn’t have the capacity to complete the remaining 16 locomotives. Each locomotive has 2 axle trucks for a total of 32 truck rebuilds remaining. Funding for this project is included in the State of Good Repair project in the adopted 2021 Capital Budget. This procurement will be conducted as an RFP where technical criteria will be evaluated and scored in addition to price. (Req. 9507, Kyle Stockley)
• On-Route Charging Services. This procurement is for civil and electrical design of up to 7 on-route electrical chargers to support new electric bus infrastructure. As a result of the Volkswagen settlement, UTA was awarded funding for 20 battery-electric buses which will operate in Salt Lake County. These buses have already been procured and are expected to be operational in spring of 2023. The scope of this procurement is for the civil and electrical design of the connection from the power grid to the chargers, and will include transformers and switch gear for the chargers. Funding for this procurement will be paid for by the VW grant. We expect this design project to take 1 year to complete. This procurement will be conducted as an RFP where technical criteria will be evaluated and scored in addition to price. (Req. 9638, Hal Johnson)
ATTACHMENTS:
None