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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Alisha Garrett, Chief Enterprise Strategy Officer |
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PRESENTER(S): |
Tom Smith, IT Network Support Manager |
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TITLE:
title
Contract: Nexan Assureon Archive and Backup System for UTA Business Data (Ramsys Storage Solutions, LLC.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute a purchase order and associated disbursements with Ramsys for $293,675.51to procure the selected storage system.
BACKGROUND:
The current storage system utilized by the IT Department is a nine (9) year old solution from Nexsan, which has exceeded state of good repair (SGR) end of life and is no longer upgradeable by Nexsan.
DISCUSSION:
The IT Network Support Manager has budgeted $300,000 in 2023 for this state-of-good repair project.
This data file archive system is a planned replacement of the data archive system currently being used to house UTA on-premises file data. This solution keeps archive data for systems including, but not limited to email, internal file sharing, phone call recordings used by Special Services and Customer Service, and the Laserfiche document archive system used by purchasing, accounting, legal, and others including the Board of Trustees.
Ramsys Storage Solutions, LLC. holds a contract with the State of Utah, which UTA seeks to utilize in replacing the outdated data archive system. Under this contract UTA proposes to purchase the hardware and associated software, licensing, installation, and migration to bring the archive system up to date. The contract also includes three years of support services.
CONTRACT SUMMARY:
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Contractor Name: |
Ramsys Storage Solutions, LLC. |
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Contract Number: |
UTA PO #16994, State Contract AR2472 |
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Base Contract Effective Dates: |
April 1, 2023 thru March 30, 2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$293,675.51 |
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Procurement Method: |
Utah State Contract AR2472 |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
Operate on un-supported hardware and operating system or procure a different storage solution.
FISCAL IMPACT:
Funding will be drawn from the capital funding under the 2023-2027 Capital Plan. Additional years of support service may be requested for approval at a later date.
ATTACHMENTS:
UTA Order 16994 Ramsys Storage Solutions, LLC
Link to AR2472 Full Contract <https://statecontracts.utah.gov/Contract/Details/AR2472-IT-Technology%7C532317ba-c074-4a9b-97e6-23d956c205f4>