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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Dean Hansen, Systems Engineering Manager |
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TITLE:
title
Change Order: Light Rail Red Signal Enforcement System - Change Order #23-002 -Limited Notice-to-Proceed for Phase 2 to Procure Long-Lead Materials (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve change order #23-002 (Limited Notice-to-Proceed for Phase 2 to Procure Long-Lead Materials) to the Light Rail Red Signal Enforcement System Phase 1 contract with Rocky Mountain System Services (RMSS) and authorize the Executive Director to execute contract and associated disbursements in the amount of $4,247,949.
BACKGROUND:
In July 2017, UTA released a Request for (RFP) for a Construction Manager/General Contactor (CMGC) for Phase 1: Preconstruction Services of the Light Rail Red Signal Enforcement Systems project. RMSS was selected as the winner based on overall scoring using the best value format. The Executive Director executed the contract with RMSS on April 26, 2018. Section 8 of the contract allows for an amendment to execute Phase 2: Construction Services, if UTA and RMSS agree on scope and price.
On November 9, 2018, UTA put the Light Rail Red Signal project on hold to allow the Federal Transit Authority to complete the new Safety Rail Protocols. The contract resumed on September 22, 2022, via a Notice-to-Proceed letter to RMSS. The Phase 1 scheduled completion date was March 11, 2023. On March 8, 2023, the UTA Configuration Control Committee approved a Phase 1 time extension change order (#23-001) through December 31, 2023.
DISCUSSION:
UTA is requesting approval of change order 23-002 with RMSS. This change order executes a Limited Notice-to-Proceed for Phase 2: Construction Services with RMSS to procure long-lead materials during Phase 1: Preconstruction Services. It also approves the procurement of spare onboard materials for the new Light Rail Operations Simulator. The materials/quantities listed below are based on preliminary designs and are consistent with the scope identified in the contract:
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Material Description |
Quantity |
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Onboard |
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Central Unit RSES with 84TE with Fully equipped BGR |
79 |
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System Cabling & Electrical Harness |
79 |
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Operator Interface Panel |
159 |
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Vehicle Magnet w/ mounting hardware |
159 |
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Wayside |
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Wayside Track Magnets |
22 |
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Wayside Track Magnet Brackets |
24 |
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Vital Relay |
21 |
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Vital Relay Base |
21 |
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DC/DC Converter (12VDC to 40VDC) |
12 |
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Testing Equipment |
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Rail Magnet (Test Track) |
1 |
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Wayside Magnet Teslameter |
1 |
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Diagnostic Tool/Windows License |
1 |
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Handheld Test Magnet |
2 |
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Simulator Onboard |
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Central Unit RSES with 84TE (482mm/19") rack |
2 |
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System Cabling & Electrical Harness |
2 |
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Operator Interface Panel |
2 |
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Vehicle Magnet w/ mounting hardware |
2 |
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services (RMSS) |
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Contract Number: |
17-2226-23-002 |
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Base Contract Effective Dates: |
4/26/2018 (original execution), 9/22/2022-3/11/2023 (Notice to Proceed)- |
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Extended Contract Dates: |
3/11/2023-12/31/2023 (extended with CO 001) |
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Existing Contract Value: |
$294,834 |
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Amendment Amount: |
$4,247,949 |
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New/Total Contract Value: |
$4,542,783 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
Local funds through the Capital Construction Light Rail Red Signal Enforcement System Project (SGR-370) |
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ALTERNATIVES:
Disapprove change order. Not procuring long-lead materials will delay Phase 2: Construction Services by 12-14 months. Additionally, if spare parts are not procured for the Operations Simulator, in the event of an equipment failure, it will be unserviceable.
FISCAL IMPACT:
This budget is included in the 2023-2027 Capital Program.
ATTACHMENTS:
Change Order 23-002
Original Contract