TO: Board of Trustees
FROM: Eddy Cumins, Chief Operating Officer
PRESENTER(S): Eddy Cumins, Chief Operating Officer
Jason Petersen, Captain, Patrol Operations
TITLE:
title
Contract: Replacement Police Vehicles (Young Ford)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve purchase order and authorize the Executive Director to execute purchase with Young Ford for six Ford F-150 Super Crew trucks in the amount of $209,352.
BACKGROUND:
The police department has a fleet of 85 patrol vehicles. In 2017-2018, the department added 12 FTE police employees to the department without adding additional patrol vehicles. As a result, vehicles that normally would have been retired were retained and are now 10-11 years old and approaching 200k miles.
DISCUSSION:
UTA Staff is requesting approval of purchase order to purchase six Ford F-150 Super Crew Trucks from Young Ford in the amount of $209,352. Trucks have been difficult to find in 2021 due to the pandemic, factory shut downs, and a computer chip shortage. UTA originally received two competitive quotes one of which was Young Ford with the lowest State Contract quote of $33,973 per truck. These “build” trucks would have hit the assembly line in November and estimated delivery would be March, 2022. Young Ford was able to secure six trucks meeting our specifications from another contracted order that were surplus and on the lot for $34,892 per truck. This change order will increase our truck purchase from $203,838 to $209,352 which is an increase of $5,514. With this increase we will remain $24,168 under the approved Capital Project budget.
CONTRACT SUMMARY:
Contractor Name:
Young Ford
Contract Number:
UTA Purchase Order #16666, Utah State Contract AV2529
Base Contract Effective Dates:
Upon delivery of vehicles
Extended Contract Dates:
N/A
Existing Contract Value:
$0
Amendment Amount:
New/Total Amount Contract Value:
$209,352.00
Procurement Method:
Purchase Order
Funding Sources:
Local
ALTERNATIVES:
Replace vehicles at a later date risking failure.
FISCAL IMPACT:
Funding is budgeted in the 2021 Facilities Project Capital Budget
ATTACHMENTS:
1) Purchase Order 2) Link to State of Utah Contract #AV2529, https://utah-das-contract-searchsp.s3.amazonaws.com/AV2529Full.pdf