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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jon Larsen, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Construction and Design |
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TITLE:
title
Change Order: Ratification of On-Call Infrastructure Maintenance Contract Task Order #25-039 - 1300 South Emergency Water Line Repair (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Ratify the execution by the Executive Director of Task Order 25-039 and associated disbursements on the on-call infrastructure maintenance task ordering contract with Stacy and Witbeck, Inc. in the amount of $262,147 to repair the rail and water line at 1300 South.
BACKGROUND:
In December 2023, UTA released a Request for Proposal (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format.
The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the master task ordering agreement (MTOA) with Stacy and Witbeck Inc. on April 18, 2024. The MTOA is for three years, plus two one-year options, with a total 5-year not to exceed value of $45,000,000.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
- Passenger ride quality
- Automobile cross-traffic
- Safety issues
On June 26, 2025, a Direction or Authorization to Proceed (DAP) was executed for the not-to-exceed amount of $600,000. The DAP was executed in an effort to both resume water service and TRAX service to the area of 1300 South where a water line failure occurred.
DISCUSSION:
UTA Staff is requesting ratification of Task Order 25-039 with Stacy and Witbeck, Inc. to complete the removal and replacement of the South end of the 1300 South Grade Crossing on the North/South TRAX line and repair a damaged section of an 18" water line crossing under the track slab in the amount of $262,147.
The scope of this request includes all time, labor, and other items needed to remove existing crossing and replace it with embedded trackwork, excavate the road to access the water line, install new water line provided by Salt Lake City Public Utilities (SLCPU) and install a 24" steel casing around the line. Stacy and Witbeck worked with SLCPU for road closure, inspections, testing and bacteria testing of a newly installed line.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-25-039 |
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Base Contract Effective Dates: |
MOTA: April 18, 2024 through April 30, 2027 |
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Task Order: Through December 31, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$23,076,091 |
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Amendment Amount: |
$262,147 |
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New/Total Contract Value: |
$23,338,238 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Disapprove the task order. The 1300 S Water Line Repair task order will still need to be completed and UTA will need to find an alternative method to pay for this emergency repair.
FISCAL IMPACT:
The 2025-2029 approved Five Year Capital Plan includes $262,147 for the repair to the 1300 South water line task order. This work occurred in 2025 under the Rail Replacement project (SGR385).
• 2025 Task Order Total: $262,147
Total Master Task Ordering Agreement not-to-exceed: $45,000,000
Total Master Task Ordering Agreement remaining balance: $23,338,238
ATTACHMENTS:
• Task Order: On-Call Infrastructure Maintenance Contract Task Order #25-039: Ratification of 1300 South Water Line Repair (Stacy and Witbeck, Inc.)