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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design & Construction |
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Hal Johnson, Director of Innovative Mobility Solutions |
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Andrea Pullos, Project Manager |
TITLE:
title
Change Order: Battery Electric Buses and Associated Charging Equipment 3rd Order for Chargers for OGX (Gillig, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute a third charger order under Gillig contract 20-03267 to procure 4 additional bus chargers for the amount of $615,600.
BACKGROUND:
UTA has an Ordering Agreement with Gillig (approved by the UTA Board of Trustees on April14, 2021) which gives UTA the option of ordering additional quantities of chargers up to a maximum amount of 14 additional overhead chargers and 32 additional depot chargers provided they are ordered prior to February 20, 2026. After this current order of 4 additional depot chargers, UTA has the remaining option of ordering 10 additional overhead and 26 additional depot chargers. This Change order is executing an order against our contracted options. When additional chargers are required over the original amount, a change order is required. Depot chargers were installed at the Mount Ogden Business Unit. After the opening of the OGX BRT, it was determined that additional buses were needed to run the route, and therefore four additional chargers are needed as well. This change order provides the chargers needed for the additional buses.
DISCUSSION:
During initial operations of the OGX project, it was determined additional buses would be required to meet the demands of the route. The 4 additional buses are currently on order and are expected to arrive in the Spring of 2025. With the additional electric buses, charging must be provided. The current depot chargers only allow 3 buses per charger and the charging is not sufficient for all the buses. Four additional chargers need to be purchased and installed to handle the need of the additional buses.
UTA staff is requesting approval to execute this Change Order for the OGX project.
There is funding in 2025 to cover these costs.
CONTRACT SUMMARY:
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Contractor Name: |
Gillig Inc. |
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Contract Number: |
20-03267PP |
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Base Contract Effective Dates: |
April 29, 2021 - February 20, 2026 |
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Extended Contract Dates: |
NA |
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Existing Contract Value: |
$51,837,706.84 |
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Amendment Amount: |
$615,600 |
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New/Total Contract Value: |
$52,453,306.84 |
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Procurement Method: |
RFP- Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
If this change order is not approved, UTA will not be able to charge all the buses needed for the OGX route.
FISCAL IMPACT:
Funds are available in the 2025 capital budget to cover these costs. All funds will come from the MSP185- Ogden/Weber State University BRT Capital Project in the 2025 - 2029 Five-Year Capital Plan. The majority of these costs are offset by CMAQ funds.
2025 Capital Budget, MSP185 $7,000,000; Available Budget $2,204,897.
Total Change Order amount of $615,600.
ATTACHMENTS:
1. Change Order/NTP #3 Signed