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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Viola Miller, Chief Financial Officer |
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Todd Mills, Director of Procurement |
TITLE:
title
Quarterly Disbursement Report - Vehicle Parts Inventory Vendors - Q1 2025
end
AGENDA ITEM TYPE:
Report
RECOMMENDATION:
Review the parts supplier spend information by transit mode for Q1 2025 as compared against disbursement authorization given by resolution.
BACKGROUND:
Resolution R2025-03-03 was approved by the Board of Trustees granting the purchasing authority and related disbursements to vehicle parts vendors in 2025 up to the amounts below:
• Bus parts - up to $9,850,000
• Light Rail Vehicle parts - up to $11,000,000
• Commuter Rail Vehicle parts - up to $5,000,000
Per the resolution, at the end of every quarter the Director of Supply Chain provides a report of actual purchase totals by mode to the Board of Trustees, and will review and compare actual Purchase Order amounts with the amounts listed in the resolution. Any transit mode parts Purchase Order amounts that will likely exceed the forecasted amount will be brought back to the Board of Trustees for further review and authorization.
DISCUSSION:
Attached is the Q1 parts expenditure totals by mode. Additionally, the top 5 vendors spend for each transit mode are individually identified.
Q1 2025 expenditure compared to the authorized amount in R2025-03-03 was:
• Bus Parts - $1,978,278 Year-to-date expenditure compared to $9,850,000 annual authorization.
• Light Rail Vehicle Parts - $2,003,784 Year-to-date expenditure compared to $11,000,000 annual authorization.
• Commuter Rail Vehicle Parts - $883,362 Year-to-date expenditure compared to $5,000,000 annual authorization.
• All Parts Total Spend - $4,865,424 Year-to-date expenditure compared to $25,850,000 annual authorization.
ALTERNATIVES:
N/A
FISCAL IMPACT:
Each maintenance division is provided with an annual parts inventory budget as part of their Operating Expense Budget.
ATTACHMENTS:
Quarterly Disbursement Report - Vehicle Parts Inventory Vendors - Q1 2025