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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jared Scarbrough, Acting Chief Capital Service Officer |
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PRESENTER(S): |
David Osborn, Acting Director of Capital Construction and Design |
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TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #25-043 - Maintenance Of Way Training Yard Construction (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 25-043 and associated disbursements on the on-call infrastructure maintenance task ordering contact with Stacy and Witbeck, Inc. in the amount of $3,162,902 to construct the drainage, duct bank, earthwork, and track work associated with the Maintenance of Way (MOW) training facility at UTA's Semi-Service yard location.
BACKGROUND:
The UTA Board of Trustees approved the master task ordering agreement (MTOA) with Stacy and Witbeck Inc. on April 18, 2024. The MTOA is for three (3) years, plus two (2) one-year options, with a total 5-year not-to-exceed value of $45,000,000.
UTA is developing an apprenticeship program for the rail maintenance employees. This program will provide proper training for employees who maintain, operate, inspect, and troubleshoot the UTA rail systems, including the FrontRunner Commuter Rail and the TRAX Light Rail systems. UTA is in the process of developing a comprehensive, full-scale training yard that will provide training scenarios on equipment utilized on UTA rail systems. The curriculum for the apprenticeship program will utilize the training yard infrastructure and functionality.
DISCUSSION:
This training yard will allow UTA MOW employees to become proficient in the systems they maintain in a safe environment that does not affect revenue trains. Employees will be able to improve their maintenance response times, knowledge base, and overall confidence when troubleshooting mainline system components.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-25-043 |
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Base Contract Effective Dates: |
MOTA: April 18, 2024 through April 30, 2029 Task Order: Through December 31, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$22,676,547.64 |
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Amendment Amount: |
$3,162,902.00 |
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New/Total Contract Value: |
$25,839,449.64 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Track and infrastructure could be procured under a separate contract, but this would cause unnecessary cost and delay to the project.
FISCAL IMPACT:
The 2025-2029 approved Five-Year Capital Plan includes $5,693,000 for the work associated with the MOW training facility. This project is anticipated to occur over two years and covers the construction of the drainage, duct bank, earthwork, and track work. The effort will be paid from one capital project: MSP271 - MOW Training Yard.
These costs will be paid using local funds.
The 2025 & 2026 projects and yearly contract amounts for each are provided below:
• 2025 Contract Total: $2,500,000
• 2026 Contract Total: $662,902
Contract Total: $3,162,902
Total Master Task Ordering Agreement Not-to-Exceed Value: $45,000,000
Total Master Task Order Agreement Remaining Balance: $19,160,550.36
ATTACHMENTS:
• Task Order: On-Call Infrastructure Maintenance Contract Task Order #25-043 - Maintenance Of Way Training Yard Construction (Stacy and Witbeck, Inc.)