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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Jared Scarbrough, Acting Director of Capital Construction, |
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TITLE:
title
Change Order: On-Call Systems Maintenance - Task Order #028 - Materials for 5300 South and 5400 South TRAX Crossover Conversions (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #028 (5300 S and 5400 S Crossover Materials) to on-call systems maintenance contract with Rocky Mountain Systems Services (RMSS) and authorize the Executive Director to execute contract and associated disbursements in the amount of $1,414,126.
BACKGROUND:
In November 2020, UTA released a request for proposals (RFP) for an on-call maintenance contractor focused specifically on systems engineering and maintenance support. Rocky Mountain Systems Services (RMSS) was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with RMSS on February 24, 2021. This contract is for three years with two, one-year options.
Typical task orders under this contract include:
• Subject matter experts to support UTA Rail Systems and Maintenance of Way Systems Departments.
• Train Control System upgrades, repairs, analysis, and training
• Stray current monitoring and analysis
• OCS/TPSS repair, maintenance, and training
• Traffic signal inspections, connections, repairs, and coordination
DISCUSSION:
UTA Staff is requesting approval of task order #028 with RMSS. This task order is to procure materials for the conversion of two non-powered crossover locations (5300 S. and 5400 S. Crossover - TRAX Mainline) into powered interlockings with remote controls and indications from the back office. The design and construction portions of this project will be executed through separate task orders.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
20-03382VW-28 |
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Base Contract Effective Dates: |
March 3, 2021 through December 31, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$7,173,185 |
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Amendment Amount: |
$1,414,126 |
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New/Total Contract Value: |
$8,587,311 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
Local & Federal Funds: TPSS/OCS Rehab Budget |
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ALTERNATIVES:
Disapprove task order. This would leave RMSS without the necessary materials to carry out systems maintenance activities.
FISCAL IMPACT:
This budget is included in the 2022 Capital Budget
ATTACHMENTS:
Task Order #28