|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
Jay Fox, Executive Director |
|
PRESENTER(S): |
Sheldon Shaw, Director of Safety |
|
|
Lowell Bate, IT Project Manager |
TITLE:
title
Contract: Bus Camera Hardware and Software (Tivitri, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize Executive Director to execute the five-year contract, and associated disbursements, with Tivitri,Inc, as the designated reseller for Samsara, Inc. through a State of Utah contract in the amount of $4,218,925.00.
BACKGROUND:
UTA’s current Smartdrive Camera/Coaching system is outdated and is due for an upgrade. The current contract ends 12/31/2023. Smartdrive is an outdated analytical camera coaching system that has been in use for 5 years. Smartdrive cameras were previously only available in a low-resolution camera. Additionally, Smartdrive can only support four (4) camera views which was the limit of any system available at the time. Additional views are need for safety and claims purposes. A more robust system with higher resolution and up to date analytics is now required.
DISCUSSION:
UTA used an evaluation process piloting four different coaching/camera systems initially selected after a thorough search. Five buses in total were used in a parallel trial with Legacy Smartdrive only (one bus); and each of the proposed replacement systems of Smartdrive and Tivitri, Inc. Option A (one bus), Smartdrive and Safety Vision (one bus), Smartdrive and Samsara (Tivitri, Inc. Option B on two buses). Samsara was used on two vehicles to allow for multiple configuration options. Samsara was selected as the top product with the best analytics and newest technology that fits the requirements of UTA.
In preparing an RFP, UTA discovered that Samsara was under Utah State Contract PD3906. Samara has multiple resellers. Tivitri, Inc, located in the Salt Lake valley, is the preferred reseller for this contract. The Purchase Order will therefore be with Tivitri, Inc. as the authorized reseller for Samsara Inc. under the state contract.
The benefits of this contract will be an up to date analytical/coaching and camera system that fully meets UTA’s requirements for the next 5-10 years. This contract includes all upgrades, including cameras, NVR (Network Video Recorder), and other hardware or software during the period of this contract at no additional cost. The contract will be for a maximum 5-year term using the Samsara coaching/camera system, conditioned upon the term of the Utah State Contract PD3906, currently ending March 26, 2025, which UTA anticipates will be extended or renewed.
This will cover all hardware, licensing/support, and shipping costs.
Hardware funding will come from the capital account for $1,453,794.00
Licensing/Support Fee will come from the capital account for $552,672.00 for each of the five (5) years, and will cover all Licensing, Support, Software and Hardware upgrades.
Shipping costs will come from the capital account. Shipping cost $1,771.00
This is a 5-year capital project.
2023 total costs will be $2,008,237.00; 2024 total cost is $552,672.00; 2025 total cost is $552,672.00; 2026 total cost is $552,672.00; 2027 total cost is $552,672.00.
Total Contract amount: $4,218,925.00
CONTRACT SUMMARY:
|
Contractor Name: |
Tivitri, Inc. |
|
Contract Number: |
Purchase Order 16995 |
|
Base Contract Effective Dates: |
March 23, 2023, Through March 22, 2028 |
|
Extended Contract Dates: |
N/A |
|
Existing Contract Value: |
N/A |
|
Amendment Amount: |
N/A |
|
New/Total Contract Value: |
$4,218,925.00 |
|
Procurement Method: |
Utah State Contract PD3906 |
|
Budget Authority: |
2023 through 2027 Capital Budget |
|
|
|
ALTERNATIVES:
Continue to use outdated and inferior analytics and technology which gives us limited information and data.
FISCAL IMPACT:
$2,008,237.00 from 2023 budget $552,672.00 for each year 2024 through 2027.
ATTACHMENTS:
UTA Order 16995
Link to State Contract PD3906 https://statecontracts.utah.gov/Contract/Details/PD3906-IT-Technology%7C005becbd-f639-4950-9dec-2f22ef11c6cc