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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Dave Hancock, Chief Capital Services Officer |
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Andrea Pullos, Project Manager |
TITLE:
title
Contract: MidValley Bus Rapid Transit (MVX) Construction Phase 1 (Stacy & Witbeck, Inc)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize Executive Director to execute the contract and associated disbursements with Stacy & Witbeck Inc (SWI) and provide authorization to proceed with Phase I in the amount of $4,090,470
BACKGROUND:
This request is to execute a construction contract related to the construction of MVX. UTA has advertised and selected a Contractor through a Best Value selection process for this project (Contract #23-03786VW). SWI was selected based on highest score and therefore is the most advantageous bidder to UTA. Therefore, UTA desires to enter into a Contract with Stacy & Witbeck, Inc (SWI) to construct this project.
DISCUSSION:
UTA staff is requesting approval to execute a contract with Stacy & Witbeck, Inc (SWI) for the MVX project. Authorization to proceed (ATP) will be issued in 2 phases based on available funding. ATP 1 will be issued at this time to allow for work that is allowed under the pre-award authority by the Federal Transit Administration (FTA). ATP 2 will be issued upon the execution of a full-funding grant agreement (FFGA), anticipated in June of 2024. The contract indicates that ATP2 is contingent upon receipt of federal funding for the project and is not guaranteed. UTA staff will come to the Board for approval prior to authorization of ATP 2.
Issuing this contract in two phases allows us to begin work that is authorized by pre-award authority for the utility work. This is necessary to meet a construction window to work in the canal which only has a three week shutdown beginning April 1, 2024.
The overall contract will have a value of $52,378,576; ATP 1 will have a value of $4,090,470; and ATP 2, if and when authorized, will have a value of $48,288,106.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy & Witbeck Inc. |
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Contract Number: |
23-03786VW |
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Base Contract Effective Dates: |
January 24, 2024 - December 31, 2026 |
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Extended Contract Dates: |
NA |
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Existing Contract Value: |
NA |
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Amendment Amount: |
NA |
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New/Total Contract Value: |
$4,090,470. |
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Procurement Method: |
Best Value |
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Budget Authority: |
UTA 2024-2028 Capital plan |
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ALTERNATIVES:
No alternatives. If this contract does not get signed, we will lose the window allowed for work in the canal which could delay the project.
FISCAL IMPACT:
There is $10M currently authorized for this project in the UTA 2024 Capital Budget. This is more than sufficient to begin construction and issue ATP1. ATP2 will be issued when Federal funding is available from FTA Capital Investment Grants and after additional board approval.
ATTACHMENTS:
1. Contract
2. Insurance Clause Amendment