|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
Viola Miller, Chief Financial Officer |
|
PRESENTER(S): |
Todd Mills, Director of Supply Chain |
TITLE:
title
Pre-Procurements
- Landscape Maintenance - Facilities
- Vendor Managed Inventory Services - Rail parts
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $200,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Landscape Maintenance - Facilities . The Maintenance Department seeks a contractor to provide landscaping services at multiple sites. The contractor shall provide all labor, materials, supplies, equipment, and transportation to provide lawn care at the specified locations. This service covers all lawn cutting and grounds care to include Spring cleanup, fertilizer, lawn aeration, weed control, shrub trimming, etc. Funding for this project is included in the approved 2025 Facilities Operational Expense budget. The term of this contract is five (5) years. This procurement will be conducted as an Invitation to Bid (IFB), where the contract award will be given to the lowest price vendor. (Req 15013, PM- Guy Miner/Kevin Anderson)
• Vendor Managed Inventory - Rail parts. The Supply Chain team seeks to contract with a vendor, or multiple vendors, to provide Vendor Managed Inventory (VMI) services for specific commuter rail and light rail parts. The supply chain team has evaluated parts usage from the past 2 years and has selected high-usage, long lead-time, and other critical parts to be put on a vendor-managed inventory contract. Vendors will be required to stock these parts and ship them to UTA within 24 hours of receiving a Purchase Order. Procurement will continue to provide monthly usage reports and will work with the vendor on an ongoing basis to determine the amount of inventory to stock for UTA. Parts may be added or removed from the parts stocking list at UTA’s discretion. The term of this contract will be for 3 years, plus two (2) one-year options for extension. Funding for this contract is included in the approved 2025 operating expense budget under the “Parts Expense” account for each maintenance division. Parts are purchased into UTA inventory and then expensed to the division when issued to a work order. This procurement will be conducted as an RFP, where other criteria will be evaluated and scored in addition to price. (NOR, Todd Mills)
ATTACHMENTS:
n/a