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TO: |
Board of Trustees |
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THROUGH: |
Mary DeLoretto, Interim Executive Director |
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FROM: |
Cherryl Beveridge, Acting Chief Operating Officer |
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PRESENTER(S): |
Cherryl Beveridge, Acting Chief Operating Officer |
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TITLE:
title
Change Order: Flex Route Deviation Transportation Services and On-Demand Accessible Shared Ride Modification No. 5 (Tooele County Health and Aging Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve one-year extension and authorize Executive Director to execute contract amendment 5 and associated disbursements with Tooele County Health and Aging Services for route deviation and on-demand service in the amount of $756,849.
BACKGROUND:
UTA has contracted route deviation and on-demand service in the Tooele County area for many years. During this time Tooele County Health and Aging Services has been the primary contractor and has proven to be a good partner. Tooele County Health and Aging Services is familiar with UTA processes, policies and expectations and will continue to provide excellent service in Tooele County. Staff is confident the contractor will continue meeting or exceeding service expectations.
DISCUSSION:
UTA staff is requesting approval of one-year contract extension with Tooele County Health and Aging Services to provide route deviation and on-demand service in the amount of $756,849. This is a one-year extension to the contract which will bring the total contact amount to $4,058,568. The effective date of this contract extension will be January 1, 2022 through December 31, 2022. The cost breakdown for this service is as follows:
On Demand Service: Monthly Fixed $28,863
Annual Fixed $346,356
Flex Route Service: Monthly Fixed $5,529
Annual Fixed $66,348
Hourly Rate $50.65 X Planned hours 6,794.5 = $344,145
Total = $756,849
CONTRACT SUMMARY:
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Contractor Name: |
Tooele County Health and Aging Services |
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Contract Number: |
16-1951PP-5 |
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Base Contract Effective Dates: |
January 1, 2017 through December 31, 2021 |
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Extended Contract Dates: |
January 1, 2022 through December 31, 2022 |
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Existing Contract Value: |
$3,301,719 |
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Amendment Amount: |
$756,849 |
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New/Total Amount Contract Value: |
$4,058,568 |
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Procurement Method: |
RFP best value |
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Funding Sources: |
Operating Budget |
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ALTERNATIVES:
If this contract is not executed, UTA would be required to provide the Flex and On-Demand service. UTA is not in a position to take on these essential services at this time.
FISCAL IMPACT:
Funding is budgeted in Special Services’ operating budget.
ATTACHMENTS:
1. Contract modification 5
2. Original contract