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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Capital Services Officer |
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PRESENTER(S): |
David Osborn, Project Manager III |
TITLE:
title
Change Order: Depot District Clean Fuels Technology Center Contract Change Order No. 41 - Winter Paving Conditions (Big-D Construction)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve change order #41 and authorize the Executive Director to execute the change order and associated disbursements in the amount of $453,980 with Big-D Construction for reimbursement of cold weather protection for the paving activity at the Depot District. .
BACKGROUND:
The phase 1 contract with Big D Construction to build the Depot District Clean Fuels Technology Center was executed in August of 2018, and a change order for phase 2 was approved by the Board of Trustees on June 19, 2019. In December 2022, Big-D construction approached UTA regarding the paving at Depot District. The paving schedule had been pushed due to some regrading that needed to occur over the summer to avoid reordering steel for the bus canopies. The regrading preserved the overall project schedule, but since the paving had originally been scheduled for summer, they had not included cold weather protection for the paving activity in their bid. This included ground heaters, blankets, snow removal, and concrete additives. The contractor’s initial estimate was for $300,000. A Direction or Authorization to Proceed (DAP) was discussed with the board on December 21, 2022.
The additional weather-related costs preserved the overall project schedule and avoided remobilization costs and additional general conditions costs to return in the spring for the paving. It also enabled on time operation of the bus chargers for the scheduled arrival of new battery electric buses.
The change order reflects the actual costs incurred by Big D for the items listed above, which was higher than originally estimated. Big-D’s original estimate of $300,000 was exceeded due to one of the worst cold-weather winters in decades.
DISCUSSION:
This change order will reimburse Big-D for actual costs to provide ground heaters, blankets, snow removal and concrete additives to pave the project and open the new facility on time.
Big-D Construction is waiving overhead costs in the amount of $36,227.64 for this change order.
CONTRACT SUMMARY:
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Contractor Name: |
Big-D Construction |
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Contract Number: |
18-2741TP-41 |
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Base Contract Effective Dates: |
August 24, 2018 (Phase 1 Contract) June 24, 2019 (Phase 2 Contract) |
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Extended Contract Dates: |
January 31, 2024 |
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Existing Contract Value: |
$77,613,800 |
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Amendment Amount: |
$453,980 |
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New/Total Contract Value: |
$78,067,780 |
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Procurement Method: |
Request for Qualification |
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Budget Authority: |
2023-2027 UTA Capital Plan |
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ALTERNATIVES:
Do not compensate Big D for all their costs for the cold weather protection for the paving.
FISCAL IMPACT:
This project is included in the 5-year Capital Plan. This change order adds a task order of $453,980 to the project. Sufficient funds remain in the project budget to cover the cost of this task order.
ATTACHMENTS:
1. Big-D CO #41 Change Order