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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Service Development Officer |
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PRESENTER(S): |
Dean Hansen, Manager Systems Engineering |
TITLE:
title
Contract: On-Call Systems Maintenance and Repair Master Task Ordering Agreement (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorized the Executive Director to execute a master task ordering agreement and associated disbursements with Rocky Mountain System Services (RMSS) to provide systems on-call maintenance, construction, and repair services. The initial contract terms is three years with two one year options for a not-to-exceed (NTE) amount of $40,000,000 for all five years.
BACKGROUND:
On February 21, 2024, UTA issued Request for Proposal Package Number 24-03814VW (“RFP”) encouraging interested parties to submit Proposals to perform the services described in the RFP. Upon evaluation of the Proposals submitted in response to the RFP, UTA selected Contractor Rocky Mountain Systems Services (RMSS) as the preferred entity with whom to perform the Work.
This contract value NTE is $40,000,000
Typical task orders under this contract will include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Repair, maintenance, and training of overhead contact systems and traction power substations
DISCUSSION:
UTA is requesting approval of this Systems On-Call Contract. Individual task orders totaling $200,000 or more will be brought to the board for approval.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services, (RMSS) |
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Contract Number: |
24-03814VW |
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Base Contract Effective Dates: |
June 26, 2024 - June 30, 2027 for base contract. |
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Extended Contract Dates: |
July 1, 2027 - June 30, 2029, if both options are exercised. |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
NTE of $40,000,000 for the total five years provided both options are exercised. |
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Procurement Method: |
Request for Proposal |
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Budget Authority: |
Approved 2024 Capital Budget |
ALTERNATIVES:
Disapprove contract. Systems On-Call maintenance, construction, and repair would not be performed.
FISCAL IMPACT:
• Approved Capital Plan: $40,000,000
• Base contract with RMSS: $24,000,000
o 2024 (last 6 months): $4,000,000
o 2025: $8,000,000
o 2026: $8,000,000
o 2027 (first 6 months): $4,000,000
• Option Year 1 - 2027 (last 6 months): $4,000,000
• Option Year 1 - 2028 (first 6 months): $4,000,000
• Option Year 2 - 2028 (last 6 months): $4,000,000
• Option Year 2 - 2029 (first 6 months): $4,000,000
These on-call services will be funded from the following capital projects according to need:
SGR 398- OCS Rehab/Replacement
SGR 403- Train Control Rehab & Replacement
SGR 404- Rail Switches & Trackwork Controls Rehab/Replacement
SGR 397- TPSS Component Replacement
SGR 370- Red Signal Enforcement
SGR047- LRT Stray Current Control
ATTACHMENTS:
Contract 24-03814VW