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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
TITLE:
title
Pre-Procurements
- Arctic Bearing Repair Kits
- Maintenance of Way Positive Train Control Training and Certification
- Organizational Excellence Support Services
- Locomotive Electric Wiper Upgrade
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $200,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Arctic Bearing Repair Kits.
The Fleet Engineering Department is seeking to contract with one or more vendors to provide the required parts needed to overhaul both articulation sections of UTA’s 77 Light Rail Vehicle (LRV) fleet to ensure the continuation of reliable service. The overhaul is planned to be conducted by UTA personnel and utilizing UTA’s existing LRV facilities.
UTA Technicians will remove and inspect critical wear items and install and test replacement parts as needed.
This procurement will be conducted as an Invitation for Bid (IFB) where the contract award will be given to the lowest bid. The term of this contract is for three (3) years. Funding for this project is included in the approved 2025 State of Good Repair budget under SGR040. (Req 15089, PM Ryan Gardner)
• Locomotive Electric Wiper Upgrade.
This is a procurement to contract with a vendor to upgrade the existing pneumatic windshield wiper system with an electric wiper with integrated washer system on UTA’s eighteen (18) locomotives. Pneumatic wiper systems have been phased out on many different vehicle types such as Bus, Light Rail, and Commuter Rail vehicles due to the inferior performance in comparison to their electric counterparts. The current Locomotive wiper system is approximately 17 years old and is exhibiting diminished functionality requiring frequent maintenance and repairs to the pneumatic motors and linkages. The new electric wiper/washer system shall improve reliability, functionality, controls, and performance under various operational and environmental conditions.
The term of this contract is for one (1) year. Funding for this project is in the approved 2025 State of Good Repair budget under SGR391, and this procurement will be conducted as an RFP. The (Req 15261, PM Ryan Gardner)
• Maintenance of Way Positive Train Control Training and Certification.
The Training and Development Department seeks to contract with a firm to support federally required Positive Train Control (PTC) training and certification for Maintenance of Way (MOW) employees. The training is necessary to meet compliance with the Code of Federal Regulations and to address critical gaps identified during a recent Federal Railroad Administration audit. This investment will allow UTA to return to full compliance with federal regulations while improving safety and accountability.
The term of this contract will be three (3) years, with two (2) one-year options for extension. Funding for this project is included in the approved 2025 Training Department Operating Expense budget. This procurement will be conducted as a Request for Proposal (RFP) where contract award will be based on a competitive solicitation and given to the most qualified firm. (Req 15123, PMs; Ann Green Barton, Stacey Palacios, Lamar Whitehorse)
• Organizational Excellence Support Services.
The Enterprise Strategy Office is seeking to establish a contract with SISU Consulting to provide training, support, and assessments of UTA organizational excellence maturity journey to achieve our 2030 board strategic objective.
SISU Consulting specializes in deploying organizational excellence (OE) management systems across various industries that drive both people and performance results. UTA has been in the process of implementing and adopting this model and the OE management systems that are proprietary to SISU Consulting. UTA is 2.5 years into a 7-year journey of deploying the Own the Gap management systems and implementing the OE coaching systems.
This will be a Sole Source contract with SISU Consulting and was approved by the Sole Source Review Board on April 16, 2025. The term of this project is five (5) years. Funding for this purchase is included in the approved 2025 Enterprise Strategy Office Operating Budget. (Req 15253, PM Alisha Garrett)
ATTACHMENTS:
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