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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Jared Scarborough, Director of Capital Construction |
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Kyle Stockley, Rail Infrastructure Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #23-105 - Rice Interlocking Double Crossover Procurement (Stacy and Witbeck, Inc)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #23-105 to the on-call maintenance contract with Stacy and Witbeck, Inc and authorize the Executive Director to execute the contract and associated disbursements in the amount of $1,667,631.00.
BACKGROUND:
After approval by the Board of Trustees on January 27, 2021, UTA executed an on-call Infrastructure Contract with Stacy and Witbeck for the years 2021-2023 with a possibility to go two additional years at UTA’s discretion. The main purpose of the on-call infrastructure contract is to maintain UTA’s rail infrastructure in a state of good repair.
The Rice Interlocking on the University Line is part of the State of Good Repair program. Currently the project is in the design, procurement, and material identification stage.
DISCUSSION:
If approved, this request is anticipated not to exceed $ 1,667,631. This approval will let us purchase one #8 Double Crossover from Nortrak for the Rice Interlocking on the University Line. The special trackwork includes all 4 turnouts and the diamond. Switch machines are excluded from this proposal and will be provided by others. This item also includes the cost to ship the trackwork from Nortrak’s facility in Birmingham, Alabama to Polycorp’s facility, also located in Birmingham. Polycorp will encapsulate all special trackwork that cannot receive a rubber boot, as well as provide all epoxy coated steel ties, leveling beams, and other track material (OTM). Once encapsulated, the trackwork will then be shipped via multiple truck loads to Salt Lake City.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck Inc. |
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Contract Number: |
20-03349-105 |
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Base Contract Effective Dates: |
January 1, 2021, through December 31, 2023 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$24,777,901.00 |
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Amendment Amount: |
$1,667,631.00 |
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New/Total Contract Value: |
$26,445,532.00 |
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Procurement Method: |
RFP best value modification/on-call contract |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
Due to the complexity of rail replacement work, starting a new procurement would delay the project 18 months due to the selection process and ordering materials. If we do not replace the Rice Interlocking Double Crossover, the rail and switches will continue deteriorate and cause service interruptions. If delayed long enough, the rail would be out of a state of good repair and could become a severe safety issue. Due to the lead time of the materials needed for replacement, an unplanned replacement could impact service for over a year. The location of the Rice Interlocking Double Crossover is on the TRAX Red line near the University of Utah.
FISCAL IMPACT:
This task order is to procure materials which will be used in work performed through a subsequent task order. This budget is included in the 2023-2027 Capital Plan
ATTACHMENTS:
1) Contract change order #105