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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
TITLE:
title
Pre-Procurements
- Reloadable FAREPAY Cards
- Municipal Financial Advisor
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $250,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Reloadable FAREPAY Cards
The Fares Department seeks a contractor to produce fare media for the FAREPAY card program. The selected firm will be responsible for card production, encoding, printing, packaging, data file delivery, and meeting UTA’s required delivery timelines to support vending and retail distribution. UTA’s FAREPAY card is a long-standing reloadable fare media product currently distributed through UTA Customer Service, and a network of retail merchants. As part of UTA’s Next Generation Fare Collection System, FAREPAY cards will expand into new distribution channels, including vending from ticket vending machines (TVMs) beginning June 2026.
This procurement will be conducted as a Request for Proposal (RFP), where technical criteria will be evaluated and scored in addition to price. The contract will be valid for three (3) years with two (2) 1-year options to renew. Funding for this project is included in the approved 2026 Operating Expense budget, and the approved 2026 Capital projects budget. It will be partially funded by ICI 222 (Capital) and partially funded by 5200 EFC Operations Supplies. (16371, Tiffany Conners; Kensey Kunkel; Monica Howe)
• Municipal Financial Advisor
The Finance Department is seeking to contract with a firm to retain the services of a qualified finance professional to serve as its full-service financial advisor.
The selected firm will provide financial advice, primarily regarding the issuance of municipal securities and related financial strategies. The Municipal Advisor brings specialized expertise in municipal markets, ensuring UTA achieves lowest possible borrowing costs and avoids costly missteps.
Unlike Bond Underwriters, who act as principals and have no fiduciary duty, Municipal Advisors are legally obligated under Municipal Services Rulemaking Board (MSRB) Rule G-42 to act in UTA’s best interest. They provide unbiased recommendations on method of sale (such as competitive vs. negotiated).
This procurement will be conducted as a Request for Proposal. The contract will be valid for one (1) year. Funding for this procurement will be from bond issuance proceeds. (16299, Brian Reeves)
ATTACHMENTS:
N/A