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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Dave Hancock, Director of Capital Construction |
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Jared Scarbrough, Manager Systems Engineering |
TITLE:
title
Change Order: On-Call Systems Maintenance Contract - Task Order #012 - 4700 South Queue Cutter (Rocky Mountain System Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #012 to the on-call systems maintenance contract and authorize the Executive Director to execute task order and associated disbursements with Rocky Mountain Systems Services (RMSS) in the amount of $336,443.
BACKGROUND:
In November 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on systems engineering and maintenance support. Rocky Mountain Systems Services was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with RMSS on February 24, 2021. This contract is for three-years with two, one-year options.
Typical task orders under this contract include:
• Subject matter experts to support UTA rail systems and MOW systems departments.
• Train Control System upgrades, repairs, analysis, and training
• Stray Current monitoring and analysis
• Overhead Catenary Systems/Traction Power Substation (OCS/TPSS) repair, maintenance, and training
• Traffic Signal inspections, connections, repairs, and coordination
DISCUSSION:
Kearns Metro Township and UDOT are widening the roadway at 4700 South on the Garfield line. Queue Cutter functionality will be added to the crossing as a part of this project. UTA is responsible to upgrade the 4700 South and 5600 West Grade Crossings to incorporate this new Queue Cutter Preemption functionality. Two (2) existing gate mechanisms will be relocated (demo existing and install new). A new island gate mechanism will be installed. The railroad signal house will also be relocated (demo existing house and install new).
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
20-03382VW-012 |
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Base Contract Effective Dates: |
February 24th, 2021 through December 31st, 2023 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$3,800,488 |
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Amendment Amount: |
$336,443 |
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New/Total Amount Contract Value: |
$4,136,931 |
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Procurement Method: |
RFP best value modification |
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Funding Sources: |
2022 State of Good Repair Budget |
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ALTERNATIVES:
The do-nothing-alternative would mean that this crossing does not receive Queue Cutter Preemption functionality.
FISCAL IMPACT:
This budget is included in the 2022 Capital Program.
ATTACHMENTS:
Task Order