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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Viola Miller, Chief Financial Officer |
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Christy Allen, Coordinated Mobility Manager |
TITLE:
title
Contract: ADA Accessible Rolling Stock Purchase (Creative Bus Sales, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute the Rolling Stock Purchase contract and initial base order for 16 transit vehicles, and associated disbursements, with Creative Bus Sales, Inc. in the amount of $1,530,608.00.
BACKGROUND:
Creative Bus, Inc. was selected through a standard full and open procurement process. The contract with Creative Bus will provide accessible Ford Transit style vehicles for subrecipients of the FTA 5310 Grant that the Coordinated Mobility Department manages for the urbanized areas of Utah. The contract contains an initial base order for 16 vehicles. The cost for the base order is covered under a 5310 Grant. The cost of each vehicle is approximately $95,663.00, depending on options selected. The only option being ordered for the vehicles on the base order is the Extended High Roof noted in Exhibit B. The contract contains purchase options to procure an additional 24 vehicles using funds from future grant cycles. Contract modifications exercising future purchase options will come before the Board for approval in accordance with Board approval thresholds. Funds to purchase each vehicle is paid in the following manner: 80% of the purchase is paid from UTA managed FTA 5310 funds, 20% of the purchase is paid by the subrecipients prior to the delivery of the vehicle. The FTA 5310 Grant program provides financial assistance for capital and operating projects that are public transportation projects planned, designed, and carried out to meet the transportation needs of elderly persons and persons with disabilities where public mass transportation services are otherwise unavailable, insufficient, or unequipped to handle their needs.
DISCUSSION:
This vendor was selected through a standard full and open l procurement process. Four vendors submitted proposals and were evaluated using stated evaluation criteria. The UTA procurement group managed the RFP process.
CONTRACT SUMMARY:
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Contractor Name: |
Creative Bus Sales, Inc |
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Contract Number: |
23-0377AB |
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Base Contract Effective Dates: |
October 25, 2023 - March 31, 2027 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$1,530,608.00 |
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Procurement Method: |
RFP |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
5310 Program was contractually turned over to UTA from UDOT for administration of funds, so not awarding recipients would be a contractual risk. Subrecipients could do their own procurement but grant oversight would need to be changed or increased to ensure federal compliance.
FISCAL IMPACT:
Funds for the 5310 are budgeted in the 2023-2027 Capital Plan with their corresponding local match and federal portion offsetting UTA funds expended.
ATTACHMENTS:
Contract