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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jared Scarbrough, Acting Chief Capital Service Officer |
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PRESENTER(S): |
David Osborn, Acting Director of Capital Design and Construction |
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TITLE:
title
Change Order: On-Call Systems Maintenance Contract Task Order #25-016 - Signal Design for Six Interlockings (Rocky Mountain System Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 25-016 and associated disbursements with Rocky Mountain Systems Services (RMSS) in the amount of $1,668,333 to develop complete train control signal designs to support the replacement of aging wayside equipment.
BACKGROUND:
UTA executed contract 24-03814 with RMSS for on-call maintenance. The term of this contract is for three (3) years with two (2) additional option years. RMSS was selected based on best-value procurement methodology. The UTA Board of Trustees approved the contract on June 12, 2024, which was fully executed on June 14, 2024. The original master task order contract value is not-to-exceed $40,000,000 over five (5) years.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Repair, maintenance, and training of overhead contact systems and traction power substations
DISCUSSION:
Under Task Order 25-016, RMSS will develop complete train control signal designs to support the replacement of aging wayside equipment at the 700 South, Ballpark, Beetdigger, Cushing “A”, Cushing “B”, and Yellow Stone Interlockings as part of UTA’s 2025/2026 Wayside System Enhancement and Upgrade Programs. The design work will ensure regulatory compliance, improve operational reliability, and incorporate future-proofing measures aligned with Federal Railroad Administration, American Railway Engineering and Maintenance-of-Way Association, and UTA standards.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
24-03814-25-016 |
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Base Contract Effective Dates: |
6/14/2024 through 7/1/2029Task Order: Effective after final signatures through 12/31/2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$12,582,386.48 |
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Amendment Amount: |
$1,668,333.00 |
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New/Total Contract Value: |
$14,250,719.48 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Disapprove task order. UTA will pay higher maintenance costs, heightened risk of service disruptions or safety incidents, and potential non-compliance with regulatory standards due to continued reliance on aging and obsolete signal infrastructure.
FISCAL IMPACT:
The 2025-2029 Five Year Capital Plan includes $1,668,333 for the development of complete train control signal designs to support the replacement of aging wayside equipment. This work is anticipated to occur in 2025 and 2026 under the Rail Switches and Trackwork Control project (SGR404).
• 2025 Contract Total: $567,118
• 2026 Contract Total: $1,101,215
Total Task Order Value: $1,668,333
The overall not-to-exceed value for this contract is $40,000,000
MTOA value to date: $14,250,719.48
ATTACHMENTS:
• Task Order: On-Call Systems Maintenance Contract: 25-016 - Signal Design for 6 Interlockings (Rocky Mountain System Services)