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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief Officer of Capital Services |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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Dean Hansen, Manager of Systems Engineering |
TITLE:
title
Change Order: On-Call Systems Maintenance Contract Task Order #25-003 - General Engineering & Network Maintenance (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 25-003 and associated disbursements with Rocky Mountain Systems Services in the amount of $800,000 for general engineering and network maintenance support.
BACKGROUND:
UTA executed contract 24-03814VW with Rocky Mountain Systems Services (RMSS) for on-call systems maintenance. The term of this contract is for three years with two one-year term options. RMSS was selected based on best value procurement methodology. The UTA Board of Trustees approved the contract on June 12, 2024, and it was fully executed on June 14, 2024. The original contract value is not-to-exceed $40,000,000 at $8,000,000 per year.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Repair, maintenance, and training of overhead contact systems and traction power substations
DISCUSSION:
Rocky Mountain Systems Services general engineering and network maintenance services:
Train Control System Services:
• Design, material procurement, installation, testing, integration, and final commissioning for train control systems and components as required by UTA to support capital projects.
• Software development, modifications, and simulation.
• Vital and non-vital communication troubleshooting, routine and emergency maintenance, and upgrades.
• Installation and repairs of light rail and commuter rail switch heaters.
Overhead Catenary System Services:
• Infrastructure repairs, upgrades, preventative/routine maintenance and/or emergency services.
Traction Power Substation Infrastructure Services:
• Upgrade systems as determined by UTA, including material procurement, wire installation, equipment replacement and troubleshooting, communication configuration and installation, integration with UTA’s Supervisory Control and Data Acquisition (SCADA) control system.
• Infrastructure repairs, minor upgrades, preventative/routine maintenance and/or emergency services.
Signal and Grade Crossing Support:
• Assist with UTA and non-UTA design and construction projects including projects that interface and/or foul UTA facilities and require grade crossings and/or train control systems be taken in and out of service to support such projects during construction.
UTA-Owned Utility Locating Services:
• Locate buried utilities for projects that interface with or are near UTA owned facilities that do not show up on Blue Stakes of Utah. RMSS to use their own equipment.
Track Driver Extra (TDX) Support:
• Maintain licenses, software configuration and management, and server updates.
• Support wayside control and indication, UTA’s training yard, overhead catenary system, traction power substations, workstations, train simulator, etc.
Network Maintenance:
• Maintain communication and security networks.
Utility Interference Monitoring and Mitigation Services:
• Provide UTA with data logging, monitoring, reporting, analysis, and recommendations for instances where UTA equipment may receive interference and in some cases damage to their equipment from third-party utilities.
Training and Materials:
• Provide training materials and curriculum including in-person and on-the-job training to UTA personnel as determined by UTA Systems Engineering and Maintenance of Way.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
24-03814-25-003 |
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Base Contract Effective Dates: |
June 14, 2024 through July 1, 2027 - Period of Performance for TO 25-003 is Jan. 1,2025-Dec. 31, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$3,230,682.55 |
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Amendment Amount: |
$800,000 |
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New/Total Contract Value: |
$4,030,682.55 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Disapprove task order. In the event of a system or network failure, UTA will not have the on-call support needed to bring the system back online.
FISCAL IMPACT:
The SGR403 Train Control Rehab and Replacement project has a 2025 approved capital budget of $8,000,000. This change order request allocates $800,000 of existing 2025 available capital funds.
2025 Available Budget: $6,925,000
ATTACHMENTS:
Task Order