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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Alisha Garrett, Chief Enterprise Strategy Officer |
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PRESENTER(S): |
Kyle Brimley, IT Director |
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TITLE:
title
Contract: Secondary Data Center-Disaster Recovery-Server Hardware Replacement (CVE Technologies Group, Inc)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize Executive Director to execute the contract and associated disbursements with CVE in the amount of $ 228,095.41
BACKGROUND:
UTA utilizes the Tonaquint Data Center located in Saint George, Utah, to house our one-third capacity data center (soon to be expanded to full capacity over the next three years) for Disaster Recovery services for critical UTA systems. Equipment in this facility has reached its end of life and is no longer supported by Cisco.
DISCUSSION:
This project replaces the old equipment that has reached its end of life, is no longer available for resale, and is no longer covered by Cisco support services. There is currently an increased risk to the agency, which jeopardizes the reliability and availability of our secondary data center in the case of a primary data center issue or disaster recovery situation.
This procurement has been put together as a package by Cisco which will save approximately $18,000 by providing a couple of the critical pieces of equipment at no cost.
This procurement is utilizing State Contract AR3227.
CONTRACT SUMMARY:
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Contractor Name: |
CVE Technologies Group, Inc |
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Contract Number: |
PO-16833 |
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Base Contract Effective Dates: |
4/21/2022-4/20/2023 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$228,095.41 |
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Procurement Method: |
State Contract AR3227 |
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Budget Authority: |
IT department budget |
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ALTERNATIVES:
If this purchase is not executed, UTA would need to perform a competitive procurement for an alternate vendor or leave the outdated equipment in service risking data insecurity. A new procurement process would cost the agency time and funds, delaying critical system upgrades.
FISCAL IMPACT:
This has already been budgeted in account ICI201,
ATTACHMENTS:
Purchase Order - Secondary Data Center-Disaster Recovery-Server Hardware Replacement (CVE Technologies Group, Inc)
AR3227 Full Contract Cisco Utah NASPO