Utah Transit Authority header
File #: 16-1680-9-002   
Type: Procurement Contract/Change Order Status: Passed
In control: Board of Trustees
On agenda: 3/22/2023 Final action: 3/22/2023
Title: Change Order: 2022 Transit Bus Replacement - Modification 002 to Ninth Order (Gillig, LLC)
Attachments: 1. Change Order: Contract Modification 002 to 9th order against contract 16-1680PP (Gillig, LLC)

TO:                

Board of Trustees

THROUGH:  

Jay Fox, Executive Director

FROM:          

Mary DeLoreto, Chief Service Development Officer

PRESENTER(S):

Jared Scarbrough, Director of Capital Construction

 

Jesse Rogers, Bus Vehicle Procurement Project Manager

 

TITLE:                                                                                                                                                                         

title

Change Order: 2022 Transit Bus Replacement - Modification 002 to Ninth Order (Gillig, LLC)

end

 

AGENDA ITEM TYPE:                                                                                                                        

Procurement Contract/Change Order

RECOMMENDATION:                                                                                                                       

Approve modification 002 to the ninth order on contract 16-1680 and authorize the Executive Director to execute the modification and associated disbursements with Gillig, LLC in the amount of $716,420 for vendor-requested price increases.                     

BACKGROUND:                                                                                                                                 

UTA released a request for proposal (RFP) on May 20, 2016 for Diesel or CNG transit buses, trolleys and canyon service buses, including option quantities.  Gillig, LLC was awarded a five-year contract on October 17, 2016.  The initial order on the contract was for forty-seven diesel buses, leaving 128 options.  Order nine on the contract, which was approved by the Board on August 11, 2021, was for 20 diesel buses to be built in the 3rd of quarter 2022.  The ninth order buses have since been delivered to UTA.  This modification no. 2 covers a cost change requested by the vendor for the 9th order on contract 16-1680 PP.

DISCUSSION:                                                                                                                                      

The increase total is $716,420 or $35,821 per bus. The total per bus price is going from $532,753 to $568,574.  The price increase has been requested by Gillig due to market conditions which have escalated the vendor’s costs. 

CONTRACT SUMMARY:                                                                                                                   

Contractor Name:                          

Gillig, LLC

Contract Number:                          

16-1680PP-9-002

Base Contract Effective Dates:     

10/2016-10/2021

Extended Contract Dates:            

N/A

Existing Contract Value:                

$82,638,652

Amendment Amount:                   

$716,420

New/Total Contract Value:

$83,355,072

Procurement Method:                  

RFP best value initially

Budget Authority:                            

2023-2027 Capital Plan

 

 

ALTERNATIVES:                                                                                                                                    

Due to unprecedented raw materials cost increases, and the fact that Gillig has performed well for us and is not adding any markup to their sub’s increases, UTA feels this increase is reasonable.

FISCAL IMPACT:                                                                                                                                

This purchase was covered by the 2023-2027 Capital Plan

ATTACHMENTS:                                                                                                                                

Contract Modification