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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Dave Hancock, Director Capital Construction |
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Dane Cooley, Manager of Quality and Construction Oversight |
TITLE:
title
Change Order: On-Call Quality and Assurance and Material Testing/Inspection Change Order #2 (CMT Engineering Laboratories)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve change order #2 to the CMT Engineering Laboratories (CMT) Professional Services Contract in the amount of $80,000 and authorize the Executive Director to execute the change order and associated disbursements
BACKGROUND:
CMT provides quality assurance/quality control (QA/QC )and material testing services for a variety of UTA’s capital construction projects. In 2021, change order #01 to contract 19-3016TP added $45,000 to the original contract budget as well as a one-year extension, from 5/15/2021 to 5/15/2022. Change Order #2 will add an additional $80,000 to the contract putting it over the $200,000 threshold requiring board approval. This change order does not include a contract extension.
DISCUSSION:
The current contract needs an additional $80,000 so that the required QA/QC services may continue through April 2022. The contract expires on 5/15/2022. This change order is needed to facilitate QA/QC services while a new contract is being procured. Proposals for the new contract are due in February. Review and selection will take place thereafter. Once a consultant is selected, there will be time to negotiate and circulate the contract for Board approval.
Billing rates for this change order are equal to the current contract approved rates.
CONTRACT SUMMARY:
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Contractor Name: |
CMT Engineering Laboratories |
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Contract Number: |
19-3016TP-02 |
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Base Contract Effective Dates: |
5/15/2019 through 5/15/2021 |
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Extended Contract Dates: |
5/15/2021 through 5/15/2022 |
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Existing Contract Value: |
$195,000 |
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Amendment Amount: |
$80,000 |
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New/Total Amount Contract Value: |
$275,000 |
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Procurement Method: |
RFP best value modification |
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Funding Sources: |
Various Capital Project budgets |
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ALTERNATIVES:
If this change order is not approved, the required QA/QC services will not be able to continue through April 2022.
FISCAL IMPACT:
This budget is included in the 2022 Capital Program.
ATTACHMENTS:
Change Order #2 and Original Contract