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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, CFO |
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PRESENTER(S): |
Rob Lamph, Comptroller |
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TITLE:
title
R2025-12-04 - Resolution Granting 2026 Expenditure and Disbursement Authority for Non-Inventory Vendors
end
AGENDA ITEM TYPE:
Resolution
RECOMMENDATION:
Approve Resolution R2025-12-04 granting 2026 expenditure and disbursement authority for disbursements to designated non-inventory vendors, as presented.
BACKGROUND:
The Utah Public Transit District Act (Utah Code §17B-2a-808.1(2)(u)) requires the board of trustees of a large public transit district, such as the Authority, to review and approve any contract or expense exceeding $250,000 and any proposed change order to an existing contract if the value of the change order exceeds 25% of the total contract or $250,000. Further, the Board of Trustees of UTA in its Board Policy 2.2 - Contracting Authority, Procurement and Grants further defined which contracts, change orders and disbursements must be approved by the Board. Specifically, Board Policy 2.2 (III)(D)(3) permits the Board to preapprove disbursements equal to or greater than $250,000 by Resolution.
DISCUSSION:
The proposed resolution will request the board’s authorization for:
• Expenditures anticipated in 2026 for certain non-inventory vendors defined in Exhibit A of the resolution.
These vendors represent obligations of the Authority to payroll, government or utility vendors.
The 2026 not to exceed (NTE) amounts have been increased by 3 % for operating expenditures and 7 % for payroll related expenditures to mirror increases in the 2026 budget.
Like 2025, a quarterly report on all non-inventory disbursements will be presented to the Board in a public meeting and will include year-to-date expenditures by vendor. Any disbursement exceeding the amount authorized in this resolution will be brought back to the board for further consideration and approval prior to assuming the expenditure.
ALTERNATIVES:
If the Board does not enact this Resolution, future payments to the listed vendors will need to be presented individually to the Board for approval.
FISCAL IMPACT:
The disbursements authorized in this resolution for 2026 expenses (detailed in Exhibit A to the resolution) represent payments and disbursements for payroll, utility, and government vendor obligations and are accounted for in the Authority’s adopted 2026 budget.
ATTACHMENTS:
• Resolution R2025-12-04