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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design & Construction |
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Jacob Wouden, Project Manager |
TITLE:
title
Contract: Right of Way Track Measurement Services (RailPod, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize Executive Director to execute the contract and associated disbursements with RailPod, Inc. in the not to exceed amount of $347,704.20 for the required measurements, and surveys of all UTA track conditions in years 2024, 2026 and 2028.
BACKGROUND:
May 25, 2023, UTA released a request for procurement (RFP) for a Qualified Professional Service firm focused specifically on Track measurement and geometry services. Bids were received and evaluated, and RailPod, Inc. was selected as the winner based on overall scoring using the best-value format. The data collected during the tests will provide UTA valuable insight in determining the following:
1) Track Geometry
2) Track Strength
3) Rail Profile
DISCUSSION:
UTA Staff is requesting approval of the contract with RailPod, Inc. in the amount of $347,704.20. The scope of this request is to procure the required testing and data for the overall condition of UTA rails. These measurements and test will help UTA understand the condition of the system and help Asset Management create robust replacement plans. The contract amount has been determined to be within the scope of the contract scope Agreement. The pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis. Req 12910 is for years 2024 and 2026. Req 13063 is for year 2028.
CONTRACT SUMMARY:
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Contractor Name: |
RailPod, Inc. |
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Contract Number: |
23-03722VW |
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Base Contract Effective Dates: |
January 24, 2024 - November 30, 2028 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
Not to Exceed $347,704.20 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
2024-2028 Capital Plan |
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ALTERNATIVES:
There are no alternatives. In order to safely operate UTA’s rail service, and meet FRA regulatory requirements, UTA must assess the condition of its track assets.
FISCAL IMPACT:
Costs for this service are included in the 2024-2028 Capital Plan
ATTACHMENTS:
1) Contract