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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Jared Scarbrough, Acting Director of Capital Construction |
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Kyle Stockley, Rail Infrastructure Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #22-80 - 2022 Phase 2 Grade Crossing Material Procurement (Stacy and Witbeck, Inc)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve Task Order #22-80 to the on-call infrastructure maintenance contract and authorize the Executive Director to execute a task order and associated disbursements for Stacy and Witbeck in the amount of $238,146.
BACKGROUND:
In October 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on January 27, 2021. This contract is for three-years with two one-year options.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
1) Passenger ride quality
2) Automobile cross-traffic ride quality
3) Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of task order #22-80 with Stacy and Witbeck, Inc. in the amount of $238,146 to procure material for the remaining 10 grade crossings due to be replace/constructed in 2022. The Task Order has been determined to be within the scope of the master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck Inc. |
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Contract Number: |
20-03349-80 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$20,382,474 |
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Amendment Amount: |
$238,146 |
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New/Total Contract Value: |
$20,620,620 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
SGR and Capital Projects 2022 Budget |
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ALTERNATIVES:
If we do not procure these items at this time, it may delay the grade crossing replacement schedule next year.
FISCAL IMPACT:
This budget is included in the 2022 Capital Program
ATTACHMENTS:
1) Task Order