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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Mary DeLoretto, Chief Service Development Officer |
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Janelle Robertson, Project Manager II |
TITLE:
title
Change Order: Simulation Assistance and Operations Planning - Change Order #1 to Task Order #2 (DB Engineering and Consulting USA, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve Change Order #1 to Task Order #2 of the Simulation Assistance and Operations Planning contract with DB Engineering and Consulting USA and authorize the Executive Director to execute the change order and associated disbursements in the amount of $96,137.
BACKGROUND:
UTA and its partners are seeking to provide improved reliability for the current FrontRunner service, reduce typical travel times, increase service on the system during peak hours and consider express or skip-stop services. The FrontRunner Next Steps Strategy On-Call Operations Contract was awarded to DB Engineering & Consulting, USA by competitive procurement process on a best value basis on January 12, 2021. Task Order 1 was awarded for $179,856.44 on January 15, 2021 by the Executive Director for task planning and organization.
Task Order #2 was approved by the Board of Trustees on May 12, 2021, in the amount of $320,105.80. This Change Order #1, in the amount of $96,137 to Task Order # 2, will allow DB Engineering & Consulting USA Inc (DB) to perform the following additional services to support the FrontRunner Forward Strategic Investment Plan.
• Sub-Task 5: Operations and Maintenance Cost Modeling
• Sub-Task 6: Equipment Technology Assessment
DISCUSSION:
UTA is preparing a Strategic Investment Plan for FrontRunner. DB Engineering is requested to develop information and analysis to inform the Strategic Investment Plan.
Sub-Task 5 will direct DB Engineering and Consulting, USA, Inc. to develop an Operations and Maintenance (O&M) cost model that allows UTA to understand the financial implications of service expansion. The model will be based on existing financial data, calibrated to reflect the existing operating environment, and be sensitive to changes in operations. Using the developed model, DB Engineering will estimate the incremental costs associated with changes to FrontRunner service represented by the concepts developed for the FrontRunner Forward Program.
Sub-Task 6 will direct DB Engineering and Consulting, USA, Inc. to assess alternative powertrain options capable of meeting the service specifications of the FrontRunner Forward concepts. The assessment will evaluate feasibility of employing higher-performance and lower-emission and zero-emission options. Suitability of the various technologies for FrontRunner service will be evaluated from a technology perspective, including possible impact on service provision emissions resulting from train operation, energy consumption, and indicative capital investment and operational cost resulting from energy/fuel consumption. The evaluation will enable UTA to make an informed decision on which technologies and train consist options would be most suitable to meet objects for the FrontRunner service and should be investigated further.
CONTRACT SUMMARY:
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Contractor Name: |
DB Engineering and Consulting USA, Inc. |
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Contract Number: |
20-03323-2BM |
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Base Contract Effective Dates: |
November 17, 2020 - November 17, 2023. |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$499,962.24 |
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Amendment Amount: |
Sub-Task 5: Operations and Maintenance Modeling: $48,782.00 Sub-Task 6: Equipment Analysis: $47,355.60 Total: $96,137.60 |
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New/Total Amount Contract Value: |
$596,099.84 |
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Procurement Method: |
Change Order issued to Task Order under Task Ordering Agreement |
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Funding Sources: |
This project is included in the UTA 2022 Capital budget |
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ALTERNATIVES:
UTA could decide to not approve a contract modification with DB Engineering and Consulting, USA, Inc. This decision could delay the development of the Strategic Investment Plan, or result in the Plan not accounting for costs in service increases or providing a recommendation for powertrain options capable of meeting the service specifications of the FrontRunner Forward concepts
FISCAL IMPACT:
The amount of $96,137.60 for Task Order No. 2 Addendum was budgeted for in the 2021 Capital Budget.
ATTACHMENTS:
1) Change Order #1 to Task Order #2 - Simulation Assistance and Operations Planning, DB Engineering and Consulting