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TO: |
Board of Trustees |
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FROM: |
Jon Larsen, Chief Capital Services Officer |
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PRESENTER(S): |
Dave Osborn, Acting Director of Capital Design and Construction |
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TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #26-010: Union Interlocking Construction (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order No. 26-010 and associated disbursements on the on-call infrastructure maintenance task ordering contract with Stacy and Witbeck, Inc. in the amount of $507,175 to replace frogs, diamond and running rail at the Union Interlocking on the North/South TRAX line as part of the state of good repair plan.
BACKGROUND:
On April 17, 2024, the UTA Board of Trustees approved the contract and authorized the Executive Director to execute the master task ordering agreement (MTOA) with Stacy and Witbeck Inc. for on-call maintenance services focused specifically on infrastructure assets. The MTOA is contracted for a period of three years, plus two one-year options, with a total 5-year not-to-exceed amount of $45,000,000.
Tamping and regulating a rail line are essential maintenance activities that ensure the stability, safety, and smooth operation of a railway track. Tamping involves compacting and adjusting the ballast (the layer of crushed stones beneath and around the ties) to ensure the track is level and properly supported. Regulating involves redistributing and shaping the ballast to maintain the proper profile and ensure it is evenly distributed around the ties. Together, tamping and regulating maintain the integrity and geometry of the rail line, ensuring:
1. Smooth and safe train operations
2. Reduced long-term maintenance costs
3. Prolonged track life
DISCUSSION:
UTA Staff is requesting approval of Task Order 26-010 with Stacy and Witbeck, Inc. to complete the removal and replacement of frogs, diamond and running/restraining rail at the Union Interlocking (2100 South at Central Pointe Station) in the amount of $507,175.
The scope of this request includes all time, labor, and other items needed to remove the old diamond, frogs (4) and replace 200 track feet of running and restraining rail.
These are essential maintenance activities that ensure stability, safety, and smooth operation of railway cars through the interlocking. This task order is within the scope of the master task ordering agreement.
The task order pricing has been determined to be fair and reasonable based on both a UTA independent cost estimate and performance of a price analysis.
CONTRACT SUMMARY:
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Contractor Name |
Stacy and Witbeck, Inc. |
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Contract Number |
23-03811-26-010 |
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Existing Contract Start/End Dates |
4/19/2024 - 4/30/2027 |
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New Contract Start/End Dates |
N/A - N/A |
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Current Contract Value to Date |
$31,937,373 |
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Change/Task Order Amount |
$507,175 |
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New Total Contract Value |
$32,444,548 |
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Procurement Method |
RFP Best Value |
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Budget Authority |
Approved 2026 Capital Budget |
ALTERNATIVES
Running Rail would exceed safe gauge resulting in derailment. Frog points could be damaged from impacting wheels, resulting in rough ride or derailment.
FISCAL IMPACT:
The 2026 Capital Budget and the 2026-2030 approved Five Year Capital Plan includes $507,175.00 for this requested Task Order. This work will occur in 2026 under the Rail Replacement Project (SGR385). These costs will be offset by using federal formula grant funds. These funds are part of UTA’s yearly apportionment.
• 2026 Task Order Total: $507,175 Account # 20-2502.55000.122403
Total Master Task Ordering Agreement not-to-exceed $45,000,000
Total Master Task Ordering Agreement remaining balance: $12,555,452
The 2026 approved budget for SGR385 includes $10,562,000 for UTA’s Rail Replacement Projects.
Current remaining 2026 approved budget for SGR385: $1,798,727
ATTACHMENTS:
• Change Order: On-Call Infrastructure Maintenance Contract Task Order #26-010: Union Interlocking Construction (Stacy and Witbeck, Inc.)