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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Nichol Bourdeaux, Chief Planning & Engagement Officer |
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PRESENTER(S): |
Nichol Bourdeaux, Chief Planning & Engagement Officer |
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Camille Glenn, MT. Ogden Regional Manager |
TITLE:
title
Complimentary Service Request: Additional Service for 2024 Utah Air Show at Hill Air Force Base
end
AGENDA ITEM TYPE:
Service or Fare Approval
RECOMMENDATION:
Approve complimentary service request and authorize an exception to UTA Policy UTA.04.02 Additional Service to provide complimentary transit service for the 2024 Utah Air Show June 29-30, 2024 at Hill Air Force Base as presented.
BACKGROUND:
UTA and Hill Air Force Base have historically worked together the past several years to provide transportation to and from the Utah Air Show. The last Air Show occurred in 2022 and UTA provided Frontrunner Sunday service and bus shuttles connecting the Clearfield Frontrunner Station to the Base where the air show was happening. The Air Show will once again take place on June 29-30, 2024. Hill Air Force Base and the Utah Air Show event planners have requested UTA provide the same level of service as was provided in past years and in 2022.
DISCUSSION:
UTA recently adopted Policy UTA.04.02 for Additional Services Requests. This type of request is defined as Charter Service within UTA’s policy. However, the policy also provides an exception as stated below:
D. Exceptions
1. Requests for additional transit services that fall outside the scope of this policy may be considered on a case-by-case basis by the UTA Board of Trustees with a recommendation from the Executive Director and the Chief Planning and Engagement Officer.
2. Request for additional transit services that cannot be accommodated due to resource limitations or other factors will be denied.
In the spirit of partnership, UTA proposes providing the same service as provided in 2022 which includes the following additional service:
FrontRunner Trains: similar to the 2022 Airshow with the addition of operating mid-day on Sunday:
• Saturday: 30-minute peak service and 60-minute mid-day service from 7 a.m. - 7 p.m.
• Sunday: 30-minute peak service and 60-minute mid-day service from 7 a.m. - 7 p.m.
Bus Service:
• Utilize 30 additional operators on Saturday and 30 additional operators Sunday to provide bus shuttles from Clearfield Station onto Hill AFB
• Service will operate 7A - 7P.
• Buses will travel to and from the Clearfield Station along highway 193, enter and exit from the South Gate directly onto the base.
• Assistance will be provided from UDOT for bus priority and traffic signal prioritization.
• Transit riders will have priority for access to the base.
Paratransit Service:
• Utilize Paratransit buses to operate on-demand Paratransit service.
• Service will operate 7 a.m. to 7 p.m.
Staff recommends the Board of Trustee’s approve the proposed additional service request as an exception due to the Air Show is a “legacy” event. Prior to the adoption of the policy, other events have been notified of the new policy and permitted as a “legacy” in 2023.
ALTERNATIVES:
Offer event surge service on Route 627 which goes near the Base, but not onto the base.
FISCAL IMPACT:
The following are additional costs above the baseline associated with the additional service:
Transit Communication Center Support $ 3,450
• Personnel cost per hour
• Each day: 4 additional people staffing the event, with one of them probably on location at the base
Supervisor Support $ 7,938
• Supervisor cost per hour
Police $ 21,420
• Personnel cost per hour
• Each day: 1 Lieutenant ($87/hr), 2 Sergeants ($76/hr), 12 Officers ($64/hr), 1 Detective ($64/hr), 10 hours each.
Rail Service $ 84,094
• Personnel cost per hour & Vehicle cost per mile
• Personnel costs: $44,172 (OT & benefits included in costing)
o Operators: 470 hours, $70.86/hour
o Train Hosts: 178 hours, $31.05/hour
o System Supervisors: 64 hours, $65.62/hour
o Dispatcher: 16 hours, $71.41/hour
• Vehicle costs: $39,921.82
o Mileage costs: $37,282
§ 3,867.37 miles
§ $9.64/mile - includes VM costs averaged per mile and diesel costs
o Cleaning Costs: $2,639.82
Bus Service $ 66,686
• Operator cost per hour & Vehicle cost per mile
• Operator costs: $40,880.70
o 735 hours
o $55.62/hour
• Vehicle costs: $25,805.40
o 15,000 miles
o $1.64/mile - includes VM costs averaged per mile and diesel costs
Special Services $ 14,614
• Operator cost per hour & Vehicle cost per mile
• Operator costs: $10,921.12
o 196 hours
o $55.72/hour
• Vehicle costs: $3,463.20
o 2,960 miles
o $1.17/mile - includes VM costs averaged per mile and diesel costs
Total Cost of the Proposed Complimentary Service - $ 198,202
This service will be funded through a Technical Budget Adjustment concurrently presented.
ATTACHMENTS:
None