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TO: |
Board of Trustees |
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THROUGH: |
Mary DeLoretto, Executive Director |
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FROM: |
David Hancock, Acting Chief Service Development Officer |
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PRESENTER(S): |
David Hancock, Acting Chief Service Development Officer |
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Andrea Pullos, Project Manager |
TITLE:
title
Contract: Tooele Bus Facility Renovation (Paulsen Construction)
And
2021 Technical Budget Adjustment- Capital
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize Executive Director to execute the contract and associated distributions with Paulsen Construction in the amount of $1,095,924.53 AND approve a technical budget adjustment moving $400,000 from Capital Contingency to the Tooele Bus Facility Renovation Project.
BACKGROUND:
This request is to execute a construction contract related to the renovation of the Tooele Bus Facility. The construction contract includes the addition of siding to the outside of the building, new UTA signage, a new entrance vestibule, widening of garage bay doors, replacing the original windows, upgrading both the interior and exterior lighting, repairing the roof, and paving the parking lot.
UTA has advertised and selected a Contractor through a competitive Best Value selection process for this project (Contract #21-03460VW). Paulsen Construction was selected based on highest score and therefore is the most advantageous bidder to UTA. UTA would like to enter into a Contract with Paulsen Construction to construct this project. The price of $1,095,924.53 is deemed fair and reasonable based on the competitive nature of the procurement and an ICE performed by UTA.
The Utah Department of Transportation (UDOT) administers rural area Federal Transit Administration grant funds for the rural portions of the state through an annual competitive application process. Funds for capital acquisition use are made available as an 80/20 federal/local match. In April 2017, UDOT awarded UTA rural transit funds in the amount of $1,406,000 (FFY2020 FTA Section 5339) for the Project. A portion of the grant funds were used to purchase the facility.
A technical budget adjustment moving $400,000 from the Capital Contingency to this project is necessary to fully fund this project through completion. If approved, the Tooele project budget will be $1,367,751 and the Capital Contingency budget will be $911,873.
DISCUSSION:
UTA staff is requesting approval to execute a contract with Paulsen Construction for the Tooele Bus Facility Renovation project.
CONTRACT SUMMARY:
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Contractor Name: |
Paulsen Construction |
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Contract Number: |
21-03460VW |
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Base Contract Effective Dates: |
November 1, 2021 |
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Extended Contract Dates: |
February 28, 2023 |
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Existing Contract Value: |
n/a |
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Amendment Amount: |
n/a |
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New/Total Amount Contract Value: |
$1,095,924.53 |
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Procurement Method: |
Competitive Best Value |
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Funding Sources: |
UTA and FTA |
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ALTERNATIVES:
None
FISCAL IMPACT:
The majority of the budget is included in the current 5-year Capital Plan, 2021-2025. Additional funding from the Capital Contingency project in the amount of $400,000 will be moved to the Tooele Bus Facility project through a technical budget adjustment. The technical budget adjustment is being requested concurrent with this board action. See Exhibit A (attached).
ATTACHMENTS:
• Contract-Tooele Bus Facility Renovation (Paulsen Construction) and Technical Budget Adjustment Exhibit A -Technical Budget Adjustment Worksheet