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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Andres Colman, Chief Operations Officer |
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PRESENTER(S): |
Kayleigh Hammerschmid, Manager Light Rail Operations |
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TITLE:
title
Contract: Maintenance Uniforms and Facilities Essentials (ALSCO, Inc.)
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AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Purchase Order 25-04005 and associated disbursements under Utah State Contract MA4901 with Alsco, Inc. for maintenance uniforms and facility essentials in the not-to-exceed amount of $1,650,000.
BACKGROUND:
The Utah Transit Authority (UTA) requires a contract for maintenance uniforms and facilities essentials for maintenance personnel in all service units. This includes monitoring inventory levels, supplying and leasing uniforms and essentials from the approved uniform and essentials list, delivering, and stocking uniforms and essentials to fulfill UTA’s requirements.
DISCUSSION:
UTA has completed a comprehensive evaluation regarding the potential transition to the ALSCO, Inc. state contract for linen and related services. As part of this process, UTA considered initiating competitive procurement through a Request for Proposal (RFP). However, following a thorough comparison between conducting an independent RFP and leveraging the existing state contract, UTA’s staff carefully analyzed financial performance data, service quality, and operational efficiency associated with both current and prospective vendors.
This detailed review demonstrated that transitioning to the ALSCO state contract offers the most cost-effective and operationally efficient solution, providing continuity of service while optimizing resource allocation.
Based on these findings, UTA’s staff recommends utilizing State Contract MA 4901 and awarding a five-year contract with ALSCO, Inc. The end date of this contract is July 13, 2030, which aligns with the State contract expiration date. UTA staff used the State contract pricing, historical uniform spend information, future increases in demand, market inflation, and turnover rates to estimate the value of this contract at $1,650,000 over five years.
UTA staff respectfully requests the Board’s approval to proceed with the issuance of this purchase order, which aligns with the Authority’s commitment to fiscal responsibility and service excellence.
CONTRACT SUMMARY:
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Contractor Name: |
ALSCO, Inc. |
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Contract Number: |
State Contract: MA4901 |
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UTA Purchase Order: 25-04005 |
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Base Contract Effective Dates: |
December 3rd, 2025 - July 13, 2030 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$1,650,000 |
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Procurement Method: |
State Contract |
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Budget Authority: |
Approved 2025 Operating Budget |
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ALTERNATIVES:
If the proposed vendor is not approved, we will need to issue a new Request for Proposals.
FISCAL IMPACT:
The proposed five-year state contract for Maintenance Uniforms and Facilities Essentials carries an estimated contractual value of $1,650,000. Funding for this contract will be managed through the Uniform and Tool Allowance Budget, with monthly invoicing to each service unit based on actual usage and paid via P-card.
The approved 2025 budget allocates $350,000 for Maintenance Uniforms and associated facilities essentials, with future annual funding requests estimated at $350,000 to maintain ongoing requirements. In accordance with the Collective Bargaining Agreement between the Amalgamated Transit Union Local 382 and the Utah Transit Authority, maintenance employees are entitled to uniforms and facility essentials to properly complete their jobs. Uniform and facility essentials are charged to the service unit and expended from the corresponding uniform and tool allowance budget.
The projected budgetary commitments over the contract term are as follows:
• 2025 Purchase Order Total: $31,250 (remaining month)
• 2026 Purchase Order Total: $350,000
• 2027 Purchase Order Total: $350,000
• 2028 Purchase Order Total: $350,000
• 2029 Purchase Order Total: $350,000
• 2030 Purchase Order Total: $218,750 (first seven months)
The total not-to-exceed contract value: $1,650,000.
ATTACHMENTS:
• Contract: Maintenance Uniforms and Facilities Essentials (ALSCO, Inc.)
• State Contract MA4901 (<https://bit.ly/USC_MA4901>)