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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jon Larsen, Chief of Capital Services |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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TITLE:
title
Contract: Ratification of Land-Use Lease and Maintenance Agreement (Utah County)
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AGENDA ITEM TYPE:
Non-Procurement Agreement
RECOMMENDATION:
Ratify the execution of the Land-Use Lease and Maintenance Agreement with Utah County.
BACKGROUND:
The Utah Transit Authority (UTA) is constructing two park-and-ride facilities in Utah County-one in Eagle Mountain City and the other in Saratoga Springs City-as part of the Utah County Park and Ride Project. This agreement deals solely with the Utah County facility located in Saratoga Springs City.
• Saratoga Springs Facility: This site will feature a 54-stall paved parking lot, two bus stops (one with a shelter), road widening and restriping, a detention pond, an access road connecting to Seaside Street, UTA signage, lighting, associated xeriscaping and landscaping, connections to the existing multi-use path, a signalized intersection at Pony Express Parkway and Seaside Street, and provide fill for the site, soil stabilization setup, and maintain the monitoring plates.
Property Contribution and Agreement Terms
Utah County is donating Parcel 58:036:0198 (located within Saratoga Springs City) to UTA, as shown in Exhibit A, at no cost as an in-kind contribution to the project.
The terms of the agreement are 50 years from the Effective Date, with an option to renew it for an additional 25 years. The agreement may be terminated if UTA permanently discontinues or abandons transit service on the property, as defined in the Term section of the agreement.
DISCUSSION:
By ratifying the prematurely executed Land-Use Lease and Maintenance Agreement, UTA staff seeks authorization to uphold the agreement to construct and operate a park-and-ride facility in the southwest quadrant of Pony Express Parkway and Seaside Street to provide bus service along Pony Express Parkway.
Note of explanation regarding “ratification”: Due to lack of familiarity with the UTA approval processes by a relatively new Project Manager, this agreement was routed for signatures prior to board approval. Additional training on appropriate use of approval routing tools has been provided.
CONTRACT SUMMARY:
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Contractor Name: |
Utah County |
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Contract Number: |
25-P00528 |
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Base Contract Effective Dates: |
November 7, 2025 - November 7, 2075 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
City Reported Value $500,000 |
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Procurement Method: |
N/A |
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Budget Authority: |
2026 Approved Capital Budget |
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ALTERNATIVES:
Reconsider options for or cancel the Utah County Park and Ride project in Saratoga Springs as currently planned.
FISCAL IMPACT:
As part of this agreement, UTA will receive the right and responsibility to construct, operate, and maintain this land as a park-and-ride facility per the agreement with Utah County. This is an in-kind contribution valued at $500,000 for the term of the lease. Construction costs will be addressed in a separate agreement with the contractor.
UTA currently anticipates the park-and-ride facility to be in service by the end of the third quarter of 2026. UTA does not anticipate any maintenance needs during 2026.
ATTACHMENTS:
Utah County Land-Use Lease and Maintenance Agreement 25-P00528