TO: Board of Trustees
FROM: Mary DeLoretto, Interim Executive Director
PRESENTER(S): Mary DeLoretto, Interim Executive Director David Hancock, Director of Capital Construction
TITLE:
title
Contract: Vehicle Program Management Consulting Services (Mott MacDonald, LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize the Executive Director to execute a contract and associated disbursements with Mott MacDonald, LLC. for a not-to-exceed (NTE) amount of $3,000,000.00.
BACKGROUND:
Currently the UTA Vehicle Project Management Team utilizes consulting services to help administer capital programs and projects. The consultants help with engineering and project management activities. Current capital projects are the Light Rail Overhaul, Locomotive engine/turbocharger overhaul. UTA released an RFQu (Qualification) to obtain the most qualified consulting firm to support UTA’s vehicle State of Good Repair activities. Once the most qualified firm was selected, a fair and reasonable price was negotiated.
DISCUSSION:
Mott MacDonald, LLC was selected as the most qualified contractor at a fair and reasonable price. Fixed loaded labor rates and yearly NTE amounts have been negotiated as cost control measures. UTA Staff is requesting approval of this expense contract for a period not to exceed five years. The cost of the contract is a not to exceed amount of $600,000 per year. The total not to exceed amount is $3,000,000 over a five year period. The base contract is three years with two, one year options.
CONTRACT SUMMARY:
Contractor Name:
Mott MacDonald, LLC
Contract Number:
21-03429JH
Base Contract Effective Dates:
July 21, 2021 through July 21, 2024.
Extended Contract Dates:
Two one-year options available. Executed options will extend the contract through July 21, 2026.
Existing Contract Value:
N/A
Amendment Amount:
New/Total Amount Contract Value:
$3,000,000.00
Procurement Method:
RFQu(Qualification)
Funding Sources:
Capital Projects 2021 Budget
ALTERNATIVES:
If we do not execute the consultant contract, the vehicle projects will not have the labor support to run the program.
FISCAL IMPACT:
This budget is included in the 2021 Capital Program under project code: SGR040 and SGR353
ATTACHMENTS:
1) Contract