TO: Board of Trustees
THROUGH: Carolyn Gonot, Executive Director
FROM: Mary DeLoretto, Chief Service Development Officer
PRESENTER(S): Mary DeLoretto, Chief Service Development Officer David Hancock, Director of Capital Construction
TITLE:
title
Contract: SD100 Door Overhaul Parts Procurement (Vapor Stone Rail Systems and Hydraulic Electric Component Supply, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve contract and purchase orders, and their associated disbursements, with Vapor Stone Rail Systems and Hydraulic Electric Component Supply, Inc. to procure the parts needed for the SD100 door overhaul on the light rail overhaul program.
BACKGROUND:
UTA released an Invitation to Bid (IFB) to procure parts to overhaul the doors on the 23-SD100 light rail vehicles which have 8 doors per vehicle. The doors are one of the most frequent faults impacting revenue service. The overhaul will help reduce the faults. The overhaul work will be performed by internal UTA staff.
DISCUSSION:
UTA received 3 bids and based on price has awarded to two suppliers. The IFB provided that UTA had the right to award multiple contracts (purchase orders) for various door parts based on the best price offered per part. Two vendors were selected to provide various parts. Fourteen parts in various quantities are being supplied by Vapor Stone Rail. One part at a quantity of 403 is being supplied by Hydraulic Electric Component Supply at the total prices shown below. The total cost of this Contract is $ 311,301.95 1. Vapor Stone Rail: $280,412.00 (various quantities of 14 different parts) 2. Hydraulic Electric Component Supply, Inc.: $30,889.95 (quantity of 403 of 1 part) Attached is the "Offer and Acceptance" from both suppliers. There are also two purchase orders attached that detail the list of parts being purchased from each Vendor. The overhaul project will start once all parts have been received. UTA anticipates the start date will be October 2021 and will take approximately 2 years to complete. We request the Board authorize procuring the parts required for the overhaul of the SD100 doors.
CONTRACT SUMMARY:
Contractor Name:
Vapor Stone Rail Systems and Hydraulic Electric Component Supply, Inc.
Contract Number:
21-03432
Base Contract Effective Dates:
6/9/2021
Extended Contract Dates:
N/A
Existing Contract Value:
Amendment Amount:
New/Total Amount Contract Value:
$311,301.95
Procurement Method:
IFB: Low Price
Funding Sources:
Capital Projects 2021 Budget
ALTERNATIVES:
If we defer the door overhaul, the faults will increase which will negatively impact revenue service.
FISCAL IMPACT:
This budget is included in the 2021 Capital Program under project code: SGR040
ATTACHMENTS:
1) Offer and Acceptance: Vapor Stone Rail Systems 2) Offer and Acceptance: Hydraulic Electric Component Supply, Inc. 3) Purchase Order: Vapor Stone Rail Systems 4) Purchase Order: Hydraulic Electric Component Supply, Inc.