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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jesse Rogers, Bus Vehicle Procurement Project Manager |
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TITLE:
title
Contract: 2024 Rideshare Van Order (Larry H. Miller Chevrolet)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to complete a purchase, and associated disbursements, of 16 Vanpool vehicles from Larry H. Miller in the amount of $799,260.
BACKGROUND:
UTA offers Rideshare options to the community to help reduce single-occupancy vehicle use. One Rideshare option is UTA’s Vanpool program. Vanpool vans need to be replaced as they age. The vanpool vans being replaced have a minimum of 100k miles and are 4+ years old, although most vans are closer to 10 years old on average. Vanpool has seen a surge in demand with recent high fuel costs.
DISCUSSION:
This purchase order is for replacement Rideshare vans for UTA's Rideshare service. The purchase includes sixteen (16) vans consisting of 12 fifteen-passenger vans and 4 eleven-passenger vans. These vans will be procured using an existing State of Utah contract.
CONTRACT SUMMARY:
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Contractor Name: |
Larry H. Miller Chevrolet |
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Contract Number: |
State Contract MA3793, UTA PO 17245 |
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Base Contract Effective Dates: |
State Contract current thru 9/30/26, vehicles ship as soon as possible |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$799,260 |
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Procurement Method: |
State Cooperative Contract |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
Defer replacements to future budget year.
FISCAL IMPACT:
Capital 2024 Budget for REV-232 Van Pool Van Replacements
-Approved Capital 2024 Budget: $3,685,000
-Available Capital 2024 Budget: $2,587,000
-Requested Commitment: $799,260
ATTACHMENTS:
Purchase Order/Contract