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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Cherryl Beveridge, Chief Operations Officer |
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PRESENTER(S): |
Guy Miner, Facilities Maintenance Manager |
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TITLE:
title
Contract: Replacement of HVAC System for Murray Police Building (UAEC, INC. DBA Utah Engineering)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Ratify purchase order 17085 under which UTA executed an Emergency Procurement for a new HVAC system for the UTA Police Station under the State of Utah contract with UEAC Inc. dba Utah Engineering for the amount of $338,152.00.
BACKGROUND:
The HVAC system at the Murray Police Station has been failing for nearly a year. In May of 2023, the system suffered a critical failure. Floor 2 has no conditioned air. Floor 1 receives enough conditioned air to allow occupants to function. The failed unit is no longer supported by the manufacturer and repair parts are unavailable. UEAC INC. DBA Utah Engineering has identified a replacement at the cost of $338,152.00
DISCUSSION:
On 21 July 2023. UTA issued an Emergency Procurement under PO 17085 against State Contract MA3371 to UEAC, INC DBA Utah Engineering for $338,152.00. UTA Staff is requesting ratification of purchase order 17085 to replace the failed HVAC unit at Murray Police Station with a Mitsubishi Electric City Multi VRF System in the amount of $338,152.00. The scope of the contract includes removing the existing HVAC unit and replacing it with a new supportable, energy efficient, multizone unit. This purchase from UEAC INC. dba Utah Engineering will be made under State Contract MA3371. Additional bids were solicited for this project, but the price under the State Contract was significantly lower. Work is scheduled to begin on or about 15 September 2023.
CONTRACT SUMMARY:
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Contractor Name: |
UEAC INC. DBA Utah Engineering |
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Contract Number: |
State Contract # MA3371 UTA Purchase Order # 17085 |
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Base Contract Effective Dates: |
15 September 2023 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$338,152.00 |
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Procurement Method: |
Emergency Procurement against State Contract MA3371 |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
There are no viable alternatives. The present HVAC system is no longer supported by the manufacturer. Repair parts are not available. Replacing the system is the only alternative.
FISCAL IMPACT:
Funds are budgeted in the 2023 Facilities Managed Reserve account in the 2023-2027 Capital Plan
ATTACHMENTS:
Purchase Order