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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jared Scarbrough, Acting Chief Capital Services Officer |
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PRESENTER(S): |
Kyle Stockley, Director of Capital Vehicles |
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TITLE:
title
Contract: Bus Purchase through Washington State Contract Assignment of Options (Gillig, LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute an assignment of contract rights order on Washington State contract 06719-01 and associated disbursements with Gillig, LLC in the amount of $33,772,251.
BACKGROUND:
This order serves capital project REV211 Replacement Buses. The project covers general bus replacements/expansions independent of special bus/BRT projects. The replacement plan has recently been converted to a 16-year useful life for all transit buses except electric.
The order will be replacing aging 2007 through 2011 model year buses while also supporting upcoming service increases with 10 expansion buses.
DISCUSSION:
Capital Vehicles is requesting approval of the Order Notice to Proceed on an assignment of contract rights under the Washington State contract with Gillig LLC, totaling $33,772,251.
This request involves the procurement of twenty-one (21) 40-foot clean diesel transit buses in 2026, and seventeen (17) 40-foot clean diesel transit and five (5) 35-foot canyon service buses in 2027.
These buses are crucial for replacing aging buses as well as supporting service expansion goals in the coming years. The first group of twenty-one (21) buses will go into production in 2026 and are anticipated to start arriving during the fourth quarter of 2026 while the remaining twenty-two (22) buses will go into production in the second quarter of 2027.
Payment for the vehicles will utilize the 2025, 2026, and 2027 approved 5-year Plan funds for REV211. The purchase is setup to include a milestone payment made in 2025 utilizing 2025 budget authority.
CONTRACT SUMMARY:
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Contractor Name: |
Gillig, LLC |
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Contract Number: |
Washington State Contract 06719-01 |
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Base Contract Effective Dates: |
4/1/2021 through 3/31/2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A (Washington State contract value not disclosed) |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$33,772,251 |
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Procurement Method: |
Contract options through assignment of contract rights (Washington State RFP initially) |
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Budget Authority: |
2025 Approved Capital Budget |
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ALTERNATIVES:
Defer bus orders to future budget years
FISCAL IMPACT:
This bus procurement will utilize 2025 budget authority for a milestone payment in 2025 and is included in the approved 2025 - 2029 Capital Plan. Capital Project REV211, Bus Replacements, has budget authority in 2025 for a $10k milestone payment, a 2026 spending plan of $29,798,000 and a 2027 spending plan of $30,000,000. The purchase order for this procurement will encumber 2025, 2026 and 2027 approved 5-year plan spend years. 21 buses will be covered with 2026 funds and 22 with 2027 funds. The P.O. is structured as follows:
• 2025 Contract Total: $10,000
• 2026 Contract Total: $16,135,745
• 2027 Contract Total: $17,626,506
Contract Total: $33,772,251
ATTACHMENTS:
• Contract: Bus Purchase (Gillig, LLC)
• Washington State Contract 06719 (Link <https://bit.ly/WSC_06719>)