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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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Jacob Wouden, Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #24-036 - Garfield Rail Line Maintenance (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Authorize the Executive Director to execute task order No. 24-036, and associated disbursements, on the On-Call Infrastructure Maintenance task ordering contact with Stacy and Witbeck, Inc. in the amount of $270,703.00 to replace worn Ties and Ballast on the Garfield Rail Line as part of our maintenance responsibilities.
BACKGROUND:
In December 2023, UTA released a Request for Proposal (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the master task ordering agreement (MTOA) with Stacy and Witbeck Inc. on April 18, 2024. The MTOA is for three years, plus two one-year options, with a total 5-year not to exceed value of $45,000,000.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
• Passenger ride quality
• Automobile cross-traffic ride quality
• Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of Task Order 24-036 with Stacy Witbeck, Inc. to complete the removal and replacement of trackwork components (ties and ballast) on the Garfield Rail Line in the amount of $270,703.00. The scope of this request includes all time, labor, and other items needed to remove Ties, then add ballast and tamp and regulate said ballast on the Garfield Line. By replacing these track components, we extend the useful life, fulfill our maintenance responsibilities, and keep freight running on this segment of track. This Task Order has been determined to be within the scope of the master task ordering agreement. The task order pricing has been determined to be fair and reasonable based on both a UTA independent cost estimate and performance of a price analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-24-036 |
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Base Contract Effective Dates: |
April 22, 2024 through December 31, 2027, (the period of performance for this task order is upon approval through December 31,2024) |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$2,245,413 |
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Amendment Amount: |
$270,703 |
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New/Total Contract Value: |
$2,516,116 (the total 5-year NTE value of this MTOA is $45,000,000) |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
Not do any work on this line to fulfill our requirements.
FISCAL IMPACT:
The 2024 approved budget for SGR401 includes $300,000 for UTA’s Ballast and Tie replacement program. Projected funding requests for 2025, 2026, 2027, and 2028 are outlined below. The total 5-year Not-To-Exceed (NTE) amount is $1,500,000.00. All funds will come from the Capital Development Budget 7401.63000.1002.
2024 Capital Budget Total: $300,000.00
2025 Capital Plan Request: $300,000.00
2026 Capital Plan Request: $300,000.00
2027 Capital Plan Request: $300,00.00
2028 Capital Plan Request: $300,000.00
Expected 5-year Grade Crossing spend: $1,500,00.00
ATTACHMENTS:
1) Contract/Task Order