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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jared Scarbrough. Director of Capital Design and Construction |
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Jacob Wouden, Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #24-042 - July to December 2024 Pre-Construction Fees (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Authorize the Executive Director to execute task order No. 24-042, and associated disbursements, on the On-Call infrastructure Maintenance task ordering contract with Stacy and Witbeck, Inc. in the amount of $299,520.00 to pay for Pre-construction and Construction Management fees from July 2024 through December 2024.
BACKGROUND:
In December 2023, UTA released a Request for Proposal (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the master task ordering agreement (MTOA) with Stacy and Witbeck Inc. on April 18, 2024. The MTOA is for three years, plus two one-year options, with a total 5-year not to exceed value of $45,000,000.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
- Passenger ride quality
- Automobile cross-traffic ride quality
- Stray current issues
DISCUSSION:
In accordance with section A of the Stacy and Witbeck, Inc. Price Proposal Form for the On-Call Transit Infrastructure Construction, Maintenance and Repair Project proposal, SWI has provided an anticipated budget for July through December of 2024 Pre-Construction and Construction Management Fees.
The 2024 rates are as follows:
• Infrastructure Project Manager - Collin Christensen $131.00/Hr. Budgeting for 40 hours a week for 6 months (26 weeks)
• Infrastructure Superintendent - Courtney Beesley $157.25/Hr. Budgeting for 40 hours a week for 6 months (26 weeks)
• 2024 Combined budget total fee would be $299,520
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-24-042 |
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Base Contract Effective Dates: |
April 22, 2024 through December 31, 2027 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$1,476,715 |
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Amendment Amount: |
$299,520 |
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New/Total Contract Value: |
$1,776,235 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
Not paying Pre-Construction fees, which would risk implementation of all On-call work and SGR replacements.
FISCAL IMPACT:
The 2024 approved budget for SGR385 includes $6,100,000.00 for UTA’s rail infrastructure rehabilitations and replacements. Projected funding requests for 2025, 2026, 2027, and 2028 are outlined below. The total 5-year Not-To-Exceed (NTE) amount is $23,600,000.00. All funds will come from the Capital Development Budget SGR385
2024 Approved Budgeted Total: $6,100,000.00
2025 Budget Request: $6,500,000.00
2026 Budget Request: $4,500,000.00
2027 Budget Request: $3,500,000.00
2028 Budget Request: $3,000,000.00
Expected 5-year Grade Crossing spend: $23,600,000.00
ATTACHMENTS:
1) Contract/Task Order