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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Kim Shanklin, Chief People Officer |
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PRESENTER(S): |
Lorin Simpson, Drug & Alcohol Program Manager |
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TITLE:
title
Contract: Occupational Medical Services (Intermountain WorkMed, LLC./IHC Health Services, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute the contract and associated disbursements with Intermountain WorkMed in the amount of $1,113,250 for five years (the base term). Future Board approval will be required for additional five one-year options.
BACKGROUND:
UTA’s current Occupational Medical Services contract will expire September 30, 2024. Therefore, a Request for Proposal process has been conducted resulting in the selection of Intermountain WorkMed.
DISCUSSION:
In compliance with Federal Transit Administration (FTA) and Federal Railroad Administration (FTA) requirements, and to ensure the safety and well-being of our employees and public, UTA procures Occupational Medical Services to provide Department of Transportation (DOT) required physical exams to ensure fitness for duty, post injury and trauma treatment, DOT renewals, medical issue consulting, physical ability testing, and drug and alcohol testing as required by UTA.
CONTRACT SUMMARY:
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Contractor Name: |
Intermountain Workmed, LLC. /IHC Health Services, Inc. |
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Contract Number: |
24-03862PP |
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Base Contract Effective Dates: |
October 1, 2024 - September 30, 2029 |
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Extended Contract Dates: |
Five one-year options beginning 10/1/29 and running through 09/30/34 (Board approval not requested for the options at this time. Approval will be requested at the time of exercise). |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$1,113,250 |
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Procurement Method: |
Request for Proposal |
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Budget Authority: |
Approved 2024 Operating Budget |
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ALTERNATIVES:
No alternative. A qualified Occupational Medical Services provider is industry best practice and essential to maintain compliance with DOT (FTA/FRA) requirements and to ensure the safety and well-being of our employees and public.
FISCAL IMPACT:
2024 funds are included in the Total Rewards budget
2025 funds are included in the 2025 tentative budget
2026-2029 funds are included in UTA’s financial plan
2024 Budget Total: $51,250 (Oct - Dec)
2025 Budget Request: 211,000
2026 Budget Request: 217,500
2027 Budget Request: 224,000
2028 Budget Request: 231,000
2029 Budget Request: 178,500 (Jan - Sept)
Expected 5-year spend: $1,113,250
ATTACHMENTS:
Contract