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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Construction |
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Jacob Wouden, Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #23-097 - Redwood Road Grade Crossing (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #23-097 to the on-call maintenance contract with Stacy and Witbeck, and authorize the Executive Director to execute the task order and associated disbursements in the amount of $279,450 Inc.for state of good repair work on the West Valley TRAX Line.
BACKGROUND:
In October 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on January 27, 2021. This contract is for three years and will be coming up for re-procurement in 2024.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
- Passenger ride quality
- Automobile cross-traffic ride quality
- Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of task order #23-097 with Stacy and Witbeck, Inc. to complete one grade crossing replacement project in the amount of $279,450. The scope of this request includes full replacement of the at-grade crossing at the Redwood Road crossing on the West Valley Line with 274 TF of embedded track. The existing rail will be replaced with new 115# rail provided by UTA. Stacy and Witbeck has assumed the replacement will take place during one continuous shutdown with no trains running, and a bus bridge in effect to service UTA riders. A complete power down of the overhead contact wires will be required to safely perform the demolition portion of work on both tracks.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
20-03349-97 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$29,372,835 |
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Amendment Amount: |
$279,450 |
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New/Total Contract Value: |
$29,652,285 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
Due to the complexity of rail replacement work, starting a new procurement would delay the project 18 months due to the selection process and ordering materials. If the at-grade crossing at Redwood Rd. is not replaced, the rail will continue to deteriorate and cause service interruptions. If delayed long enough, the rail would be out of a state of good repair and could become a severe safety issue. Due to the lead time of the materials needed for replacement, an unplanned replacement could impact service for over a year. The location of the at-grade crossing at Redwood Rd. is on the West Valley Line and would significantly delay service if not replaced. This is a key strategic alignment area for our operation team.
FISCAL IMPACT:
Funds for this project are included in the 2023-2027 Capital Plan
ATTACHMENTS:
1) Task Order