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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jon Larsen, Chief Capital Services Office |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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TITLE:
title
Change Order: On-Call Systems Services Contract Task Order #26-005 - Training Yard Construction (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 26-005 and associated disbursements on contract 24-03814 with Rocky Mountain Systems Services (RMSS) in the amount of $2,248,411.84 for the signal construction of the Maintenance of Way Training Yard.
BACKGROUND:
UTA executed contract 24-03814 with Rocky Mountain Systems Services (RMSS) for on-call systems maintenance. The term of this contract is for three years with two one-year term options. RMSS was selected based on best value procurement methodology. The UTA Board of Trustees approved the contract on June 12, 2024, and it was fully executed on June 14, 2024. The original contract value is not-to-exceed $40,000,000.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Repair, maintenance, and training of overhead contact systems and traction power substations
DISCUSSION:
This task order is for the approval of the Maintenance of Way Training Yard Signal Construction.
UTA has developed a comprehensive, full-scale training yard that will provide real-life training scenarios on actual equipment utilized on the UTA rail systems (FrontRunner Commuter Rail and TRAX Light Rail Transit). UTA is currently developing an apprenticeship program for UTA rail maintenance employees. The curriculum for this program will integrate the training yard infrastructure and functionality to train employees on how to maintain, operate, inspect, and troubleshoot the UTA rail systems. This facility will have a detailed signal system including a signalized double crossover, switch heaters, crossing with Exit Gate Management System (EGMS) exit gate, and four working switches on a separate switch pad for training purposes. It will also include a simulated back-office control and indication system workstation located in the signal house.
This training yard will allow UTA Maintenance of Way MOW employees to become proficient in the systems they maintain in a safe and controlled environment that does not affect revenue trains.
Rocky Mountain Systems Services will procure, install, test, and commission the complete signal, communications, and electrical systems in accordance with the approved UTA design, including:
• Design engineering across Hardware, software, communications, and Track Driver Extra (TDX)
• Procurement of materials
• Installation of Signal Systems
• Communications Fiber
• Electrical Utility
• TDX configuration
• Testing and Commissioning
• Deliverables
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
24-03814-26-005 |
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Base Contract Effective Dates: |
6/14/2024 through 7/1/2029 |
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Task Order Effective Dates |
Effective after last signature received through 12/13/2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$17,190,725.57 |
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Amendment Amount: |
$2,248,411.84 |
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New/Total Contract Value: |
$19,439,137.41 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2026 Capital Budget |
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ALTERNATIVES:
Disapprove Task Order resulting in an unbuilt training yard. All training and apprenticeship development will be required to take place on active rail systems.
FISCAL IMPACT:
The 2025-2029 Five Year Capital Plan includes $2,248,411.84 for Training Yard Construction This work is anticipated to occur in 2026 under the MOW Project (MSP271).
• 2026 Task Order Total: $2,248,411.84
The overall not-to-exceed value for this contract is $40,000,000 if both option years are exercised.
Master Task Order Agreement Value to Date: $19,439,137.41
ATTACHMENTS:
• Change Order: On-Call Systems Services Contract Trask Order #26-005 - Training Yard Construction (Rocky Mountain Systems Services)