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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design & Construction |
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TITLE:
title
Change Order: Mid-Valley Bus Rapid Transit (MVX) Construction Change Order 6 - Station Amenity Purchase Authorization (Stacey & Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve Change Order Number 6 and authorize the Executive Director to execute the change order and associated disbursements with Stacy & Witbeck, Inc. (SWI) in the amount of $433,096.22 for the procurement of benches, map kiosks, and station signs.
BACKGROUND:
On January 24, 2024 the Board of Trustees approved Contract 23-03786 with SWI to construct the Mid-Valley BRT (MVX) project and issued an Approval to Proceed No. 1 (ATP1) for Phase I work on the project.
In order to keep the project on schedule, in March 2024, UTA requested the Federal Transit Administration (FTA) issue a Letter of No Prejudice (LONP) for the project to continue work prior to receiving final grant approval. The LONP was approved by the FTA on May 15, 2024 and UTA subsequently approved the contractor to work on the LONP items.
Finally, In December 2024, FTA approved the Small Starts Grant Agreement (SSGA) for this project allowing UTA to execute the rest this contract on December 18, 2024.
This change order is over and above the original contract cost.
DISCUSSION:
UTA Staff is requesting approval of the change order in the amount of $433,096.22 to allow SWI to purchase and install items which were originally designated as ‘owner furnished’ items on the contract. By allowing the contractor to purchase these items, the risk then is transferred to SWI to store and receive items in time for the project to open.
This contract is a traditional Design-Bid-Build contract and this change order does not change the current timeframe or effective dates.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy & Witbeck, Inc. |
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Contract Number: |
23-03786-06 |
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Base Contract Effective Dates: |
January 10, 2024 - December 31, 2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$52,627,776.80 |
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Amendment Amount: |
$433,096.22 |
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New/Total Contract Value: |
$53,060,873.02 |
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Procurement Method: |
RFP- Best Value |
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Budget Authority: |
2025 Approved Capital Budget |
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ALTERNATIVES:
If this change order is not approved, UTA would need to purchase these items and ensure that the procurement and delivery did not delay the project.
FISCAL IMPACT:
The approved 2025 Capital Budget includes $45,000,000 in the MSP253 - Mid-Valley Connector capital project. Sufficient funds for this project are also planned in years 2026 and 2027 of the capital plan to cover these costs.
The majority of these costs are offset by State Allocations, State Transit Transportation Investment Funds (TTIF), and a federal Small Starts Grant Agreement. The Small Starts Grant Agreement was recently executed. Funding agreements are in place for the outside revenue sources.
2025 Budget Amount: $45,000,000.00
Total Change Order #6 amount of $433,096.22 for 2025.
2026 Plan Amount: $30,000,000.00
2027 Plan Amount: $8,594,000.00
ATTACHMENTS:
• Change Order: Mid-Valley Connector BRT Construction - Stacey & Witbeck, Inc. - Change Order No. 06