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TO: |
Board of Trustees |
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THROUGH: |
Mary DeLoretto, Interim Executive Director |
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FROM: |
Bill Greene, Chief Finance Officer |
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PRESENTER(S): |
Troy Bingham, Comptroller |
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TITLE:
title
UTA Policy - UTA.02.04 National Transit Database Responsibility Policy
end
AGENDA ITEM TYPE:
UTA Policy
RECOMMENDATION:
Adopt UTA Policy No UTA.02.04 Financial Management - National Transit Database (NTD) Responsibility Policy and rescind Corporate Policy 3.1.11 National Transit Database (NTD) Policy and 3.1.11-1 National Transit Database (NTD) SOP
BACKGROUND:
Corporate Policy 3.1.11 UTA National Transit Database (NTD) Policy, was previously approved on December 11, 2018. NTD changes practices and procedures annually in response to federal legislation or in an effort to refine accuracy and uniformity in reporting by all federally funded transit agencies in the United States. Because these changes occur more often than recognized in previous policy and SOP, staff has tried to create a nimbler way to comply with NTD annual changes. A corporate responsibility policy and individual departments’ SOPs incorporated under that policy will allow UTA to respond to the changing practices and procedures at NTD in a timelier way.
DISCUSSION:
UTA Policy No UTA.02.04 Financial Management - National Transit Database (NTD) Responsibility Policy will be updated with the following changes:
• Clarifies responsibilities for monthly and yearly reports at the form level and all the departments that contribute to the NTD reports
• Allows responsible departments to create a system of internal approval for NTD data reported to Accounting
• Places a 10% variance year over year to be reported back to operations management
• Places the responsible departments under the overarching NTD guidance that UTA’s auditor is looking for each year in their audit for compliance
• Allows Accounting to approve and recommend changes to responsible department SOPs that correspond to this NTD policy
ALTERNATIVES:
If this policy is not adopted the current Corporate Policy 3.1.11 National Transit Database (NTD) Policy and 3.1.11-1 National Transit Database (NTD) SOP would remain in effect.
FISCAL IMPACT:
None
ATTACHMENTS:
1. UTA Policy UTA.02.04