|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
Bill Greene, Chief Finance Officer |
|
PRESENTER(S): |
Todd Mills, Director of Supply Chain |
TITLE:
title
Pre-Procurements
- Transit Ambassador Program
- Maintenance oil, lubricants, and fluids
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $200,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Transit Ambassador Program. This is a procurement to contract with a firm to provide a pilot Transit Ambassador Program, including staffing and implementation on the TRAX system in Salt Lake City. The intent of the program is to provide on-system support for riders experiencing homelessness by providing resource referrals and information, as well as support general ridership by providing information and a welcoming, helpful staff member. This program is part of the Transit Connection Program initiative included in the 2023 Tentative Budget and will benefit UTA staff and riders. Funding for the program is subject to final Board Approval of the 2023 Operating Budget in December. This contract will be for a term of 1-year, with two 1-year options for extension, and the procurement will be conducted as an RFP. (Req. 11209, Megan Watters)
• Maintenance Oil, lubricants, and fluids. This procurement is to contract with one or more suppliers to provide UTA with oils, lubricants, and fluids for its Bus & Rail divisions in support of vehicle and facility maintenance. These include engine coolant, transmission fluid, engine oil, and a variety of other fluids, greases, and lubricants. The contract may be awarded to one, or multiple suppliers, based on their ability to service each facility, and pricing for each item. Funding for this contract is included in the annual vehicle maintenance budget for each facility and will be invoiced to each division based on usage. The term of the contract will be for 5 years, and the procurement will be conducted as an IFB where pricing will be the sole determining criteria. (Req. 11291, Jonathan Hayford)
ATTACHMENTS:
None