TO: Board of Trustees
THROUGH: Carolyn Gonot, Executive Director
FROM: Eddy Cumins, Chief Operating Officer
PRESENTER(S): Eddy Cumins, Chief Operating Officer Kyle Stockley, Rail Infrastructure Project Manager
TITLE:
title
Change Order: On-Call Infrastructure Maintenance - Task Order #10 - Redwood Road Trax Grade Crossing Replacement (Stacy and Witbeck Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #10 to the on-call infrastructure maintenance contract and authorize the Executive Director to execute a task order and associated disbursements for Stacy and Witbeck in the amount of $304,203
BACKGROUND:
In October 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on January 27, 2021. This contract is for three-years with two one-year options. UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns: 1) Passenger ride quality 2) Automobile cross-traffic ride quality 3) Potential stray current issues
DISCUSSION:
To maintain UTA’s rail lines, the agency needs to replace or rehabilitate approximately 5-7 crossings per year. In 2021, UTA plans to complete 8 grade crossing projects. These projects typically involve removal and replacement or rehabilitation of the rail, crossing panels, and tubs, as well as earth stabilization efforts. The useful life of a grade crossing is approximately 10 years. UTA Staff is requesting approval of task order #10 with Stacy and Witbeck, Inc. to complete one grade crossing replacement project in the amount of $304,203. This task order is for the second crossing replacement project this year. The scope of this request includes full replacement of the Redwood Road Crossing on the Red Line.
CONTRACT SUMMARY:
Contractor Name:
Stacy and Witbeck Inc.
Contract Number:
20-03349-10
Base Contract Effective Dates:
February 2, 2021 through December 31, 2023
Extended Contract Dates:
N/A
Existing Contract Value:
$1,998,524.00
Amendment Amount:
$304,203.00
New/Total Amount Contract Value:
$2,302,727.00
Procurement Method:
Task order to existing maintenance contract
Funding Sources:
SGR and Capital Projects 2021 Budget
ALTERNATIVES:
The only alternative is to delay this grade crossing project until a later date.
FISCAL IMPACT:
This budget is included in the 2021 Capital Program under project code SGR393.
ATTACHMENTS:
1) Task Order #10